Most records maintained by the City are open for inspection and/or copying by individuals under the Kansas Open Records Law. Commonly requested records include: ordinances, resolutions, minutes from open meetings, salaries of public officials, and budgets. For easy access, the City makes records such as agendas and minutes available through this website.
Request A Record
Records not available on the City's web site may be available for copying or viewing by contacting the City Clerk at (913) 742-6014. The City Clerk serves as the City’s Freedom of Information Officer.
An Open Records Request Form (pdf) may be required depending upon the information requested. Please be as specific as possible when making the request. The more specific a request is the easier it is for City staff to respond. Most requests are processed within 3 business days.
Although every attempt will be made to provide information requested, it is not always possible. There are a number of reasons why a request may be denied.
Written notification will be provided if there is a delay or if the request cannot be fulfilled.
- The specific record requested does not exist;
- The request was unclear and should be resubmitted with more detail;
- The record requested is closed to protect an important privacy interest;
- The requestor intends to use the record or information for the purpose of selling or offering for sale any property or service in violation of K.S.A. 45-230.
The City charges a fee for to cover the cost of staff time required to make requested information available and for the cost of copying or reproducing records. Generally, the charge is $0.25 per page. Meeting minutes and agendas are available at no charge. A detailed list of open records fees can be found in the City’s Open Records Policy. For more information regarding Open Records, please see Policy Statement No. 15.
Open Records Requests
|02/23/2017||Colleen Ucag||In Process|| ||Comprehensive and Systematic Video Inspection of the City’s Storm... (click date for more)|
|02/22/2017||Thomas Sims||In Process|| ||Drawing records for new addition (Permit approved 2008) at 10910 W... (click date for more)||0.25|
|02/21/2017||CivicPlus||Fulfilled|| ||Vendor scoring sheet from the Website RfP|
|02/21/2017||Rachelle Biondo||Fulfilled|| ||Any and all documents, applications, plans relating to Planning Dept.... (click date for more)||1.00|
|02/21/2017||Charles Marvine||Fulfilled|| ||Building Plans for 13403 W 72nd Street||0.25|
|02/21/2017||Michael McVey||Waiting on Requestor Approval/Payment|| ||Plan and permit info for 5280 Barton, 11200, 11202, 11208 and 11210... (click date for more)||1.00|
|02/16/2017||Blue Feather, Inc.||Fulfilled|| ||Blue Prints for 21628 Midland Drive||0.25|
|02/15/2017||Ray Erlichman||Fulfilled|| ||Statement of Substantial Interest Mayoral Election 2015 for Jeff... (click date for more)||0.25|
|02/14/2017||John Powell Hastings||In Process|| ||Copy of the real estate contract authorized at the 8/25/03 City... (click date for more)|
|02/07/2017||Cathy Harmes||Fulfilled|| ||Fire Department Org Chart and salary info|
|02/02/2017||Charles Mais||Fulfilled|| ||Planning and DevSev Files for Seven Hills Subdivision||0.25|
|02/01/2017||Cathy Harmes||Fulfilled|| ||2017-18 Pay Plan for Firefighters|
|02/01/2017||Patrick Parkes, Kansas Policy Institute||Fulfilled|| ||For Calendar Year 2016: City of Shawnee Payroll Information for all... (click date for more)||4.00|
|01/25/2017||Aloune Sanoubane||Fulfilled|| ||Blueprints for 13858 W 58th Place||0.25|
|01/25/2017||Kyle Kremers||Fulfilled|| ||Documents that you have regarding the establishment of that TIF... (click date for more)||1.00|
|01/17/2017||Daniel Miller||Fulfilled|| ||5919 Barton Dr., Shawnee, KS. I am requesting a summary of all... (click date for more)|
|01/13/2017||Mark Bodine||Fulfilled|| ||All permit applications, permits, inspections records for the tenant... (click date for more)|
|01/12/2017||AJ Shreve||Fulfilled|| ||Certificates of Occupancy and building permits, spills, hazardour... (click date for more)|
|01/12/2017||Cassie Phelps||Fulfilled|| ||Confirm the zoning of the property located at 7311-7399 Quivira Road... (click date for more)|
|01/11/2017||Mary MacBain||Fulfilled|| ||Blueprints and file for 4951 Bradshaw St|
|01/10/2017||John Ferrell||Withdrawn|| ||New Build Single Family Residential Development, etc.|
|01/10/2017||Victoria Heider||Fulfilled|| ||Plot Plan for 7205 Legler|
|01/06/2017||Ray Erlichman||Fulfilled|| ||Total YTD expenses as of 12/31/16 for Qrivit vs. COS||0.00|
|01/05/2017||Matt Clune/Bill Nulton||Fulfilled|| ||All documents related to Building Permit Number 16-196 (22413 W 53rd... (click date for more)||0.00|
|01/04/2017||Steve Folsom||Fulfilled|| ||Plot Plan for 24105 W 67th Terrace|
|01/03/2017||Daniel Potter||Fulfilled|| ||File and blue prints for property at 6120 Alden Street||0.00|
|01/03/2017||Khoi Nguyen||Fulfilled|| ||Plot plan for ||0.00|
|01/03/2017||Matt Cox||Withdrawn|| ||ROW information for SMPKY adjacent to 11311 SMPKY, in the NW 1/4 of... (click date for more)|
|01/03/2017||Matthew Parker||Fulfilled|| ||Construction drawings for the storm sewer and inlets at 6028 Alden.... (click date for more)||2.00|
|01/03/2017||City of Manhattan||Fulfilled|| ||Copy of City Manager's contract and copmensation package||0.00|
*Requests are considered outstanding if they are being processed by the City, the requesting party has been notified of the costs and has not agreed to or submitted payment, or the City is waiting on confirmation that the record will not be used for commercial purposes in compliance with K.S.A. 45-220(c).
**Requests are considered withdrawn/not fulfilled when the requesting party voluntarily withdraws their request, declines to cover the City's costs associated with the request as per KSA 45 219(c)(1), the record(s) requested do not exist, or for other statutory reasons.
Open Records Exceptions
There are some records that contain information which is private in nature and because of this the documents are excluded from disclosure requirements under the Kansas Open Records Act (K.S.A. 45-221). Some of the records exempted by the law include personnel information of City employees; medical treatment records; records which are protected by the attorney-client privilege or the rules of evidence; records containing personal information compiled for census purposes; and criminal investigation records.