Open Records Requests
    Open Records Requests
    Most records maintained by the City are open for inspection and/or copying by individuals under the Kansas Open Records Law. Commonly requested records include: ordinances, resolutions, minutes from open meetings, salaries of public officials, and budgets. For easy access, the City makes records such as agendas and minutes available through this website.

    Request A Record
    Records not available on the City's web site may be available for copying or viewing by contacting the City Clerk at (913) 742-6014. The City Clerk serves as the City’s Freedom of Information Officer.

    An Open Records Request Form (pdf) may be required depending upon the information requested. Please be as specific as possible when making the request. The more specific a request is the easier it is for City staff to respond. Most requests are processed within 3 business days.

    Although every attempt will be made to provide information requested, it is not always possible. There are a number of reasons why a request may be denied.

    • The specific record requested does not exist;
    • The request was unclear and should be resubmitted with more detail;
    • The record requested is closed to protect an important privacy interest;
    • The requestor intends to use the record or information for the purpose of selling or offering for sale any property or service in violation of K.S.A. 45-230.

    Written notification will be provided if there is a delay or if the request cannot be fulfilled.

    The City charges a fee for to cover the cost of staff time required to make requested information available and for the cost of copying or reproducing records. Generally, the charge is $0.25 per page. Meeting minutes and agendas are available at no charge. A detailed list of open records fees can be found in the City’s Open Records Policy. For more information regarding Open Records, please see Policy Statement No. 15.

    Open Records Requests

    Request DateRequestorStatusDescriptionHours
    Hide details for 20172017
    03/30/2017Sally JohnsonIn Process Codes/Fire/Planning Info related to 7530 Cody Street
    03/28/2017Sandra KenneyWithdrawn Plot plan for 7344 Oakview Street0.25
    03/27/2017Ed TaylorIn Process I need to obtain a letter from the City, addressing the following... (click date for more)
    03/23/2017James DavisIn Process I am requesting the following information for the Carlyle Apartments... (click date for more)
    03/21/2017SmartProcureFulfilled The specific information requested from your record keeping system... (click date for more)0.00
    03/20/2017Pedro CalderonFulfilled Plot Plan for 12405 W 70th St0.25
    03/20/2017Tony SchraqFulfilled Plot plan for 21718 W 62nd Street0.25
    03/17/2017Kurt YoungstonFulfilled Inspect Bldg Plans for 6100 Nieman Rd0.25
    03/15/2017Terry DeFratiesFulfilled Plot plan for 5133 Ballentine0.25
    03/13/2017Scott MattesonFulfilled List of names/addresses that were sent a notice related to the... (click date for more)0.25
    03/09/2017Lerayne FletcherWaiting on Requestor Approval/Payment Floor Plans for 11914 SMPKY0.25
    03/06/2017William TrippWaiting on Requestor Approval/Payment Floor Plans for 10919 Johnson Drive and 11119 Johnson Drive
    03/03/2017John WaldenFulfilled House plans for 14735 W 50th Street0.25
    03/01/2017PMA EngineeringFulfilled Any drawings on 13342 W 62nd0.25
    02/23/2017Colleen UcagFulfilled Comprehensive and Systematic Video Inspection of the City’s Storm... (click date for more)0.25
    02/22/2017Thomas SimsFulfilled Drawing records for new addition (Permit approved 2008) at 10910 W... (click date for more)0.25
    02/21/2017CivicPlusFulfilled Vendor scoring sheet from the Website RfP0.25
    02/21/2017Rachelle BiondoFulfilled Any and all documents, applications, plans relating to Planning Dept.... (click date for more)1.00
    02/21/2017Charles MarvineFulfilled Building Plans for 13403 W 72nd Street0.25
    02/21/2017Michael McVeyFulfilled Plan and permit info for 5280 Barton, 11200, 11202, 11208 and 11210... (click date for more)1.00
    02/16/2017Blue Feather, Inc.Fulfilled Blue Prints for 21628 Midland Drive0.25
    02/15/2017Ray ErlichmanFulfilled Statement of Substantial Interest Mayoral Election 2015 for Jeff... (click date for more)0.25
    02/07/2017Cathy HarmesFulfilled Fire Department Org Chart and salary info0.25
    02/02/2017Charles MaisFulfilled Planning and DevSev Files for Seven Hills Subdivision0.25
    02/01/2017Cathy HarmesFulfilled 2017-18 Pay Plan for Firefighters0.25
    02/01/2017Patrick Parkes, Kansas Policy InstituteFulfilled For Calendar Year 2016: City of Shawnee Payroll  Information for all... (click date for more)4.00
    01/25/2017Aloune SanoubaneFulfilled Blueprints for 13858 W 58th Place0.25
    01/25/2017Kyle KremersFulfilled Documents that you have regarding the establishment of that TIF... (click date for more)1.00
    01/17/2017Daniel MillerFulfilled 5919 Barton Dr., Shawnee, KS. I am requesting a summary of all... (click date for more)0.25
    01/13/2017Mark BodineFulfilled All permit applications, permits, inspections records for the tenant... (click date for more)0.25
    01/12/2017AJ ShreveFulfilled Certificates of Occupancy and building permits, spills, hazardour... (click date for more)0.25
    01/12/2017Cassie PhelpsFulfilled Confirm the zoning of the property located at 7311-7399 Quivira Road... (click date for more)0.25
    01/11/2017Mary MacBainFulfilled Blueprints and file for 4951 Bradshaw St0.25
    01/10/2017John FerrellWithdrawn New Build Single Family Residential Development, etc.
    01/10/2017Victoria HeiderFulfilled Plot Plan for 7205 Legler0.25
    01/06/2017Ray ErlichmanFulfilled Total YTD expenses as of 12/31/16 for Qrivit vs. COS0.00
    01/05/2017Matt Clune/Bill NultonFulfilled All documents related to Building Permit Number 16-196 (22413 W 53rd... (click date for more)0.00
    01/04/2017Steve FolsomFulfilled Plot Plan for 24105 W 67th Terrace0.25
    01/03/2017Daniel PotterFulfilled File and blue prints for property at 6120 Alden Street0.00
    01/03/2017Khoi NguyenFulfilled Plot plan for 0.00
    01/03/2017Matt CoxWithdrawn ROW information for SMPKY adjacent to 11311 SMPKY, in the NW 1/4 of... (click date for more)
    01/03/2017Matthew ParkerFulfilled Construction drawings for the storm sewer and inlets at 6028 Alden.... (click date for more)2.00
    01/03/2017City of ManhattanFulfilled Copy of City Manager's contract and copmensation package0.00
    Show details for 20162016
    Show details for 20152015
    Show details for 20142014

    *Requests are considered outstanding if they are being processed by the City, the requesting party has been notified of the costs and has not agreed to or submitted payment, or the City is waiting on confirmation that the record will not be used for commercial purposes in compliance with K.S.A. 45-220(c).

    **Requests are considered withdrawn/not fulfilled when the requesting party voluntarily withdraws their request, declines to cover the City's costs associated with the request as per KSA 45 219(c)(1), the record(s) requested do not exist, or for other statutory reasons.

    Open Records Exceptions
    There are some records that contain information which is private in nature and because of this the documents are excluded from disclosure requirements under the Kansas Open Records Act (K.S.A. 45-221). Some of the records exempted by the law include personnel information of City employees; medical treatment records; records which are protected by the attorney-client privilege or the rules of evidence; records containing personal information compiled for census purposes; and criminal investigation records.