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CITY OF SHAWNEE
PARKS AND REC ADVISORY BOARD MEETING
MINUTES
August 3, 2017
5:30 P.M.

Board Members Present Staff Present
Elaine Copp (late)Parks and Recreation Director Holman
Donna SawyerDeputy Parks and Recreation Dir. Lecuru
Denise ShannonShawnee Town 1929 Director Pautler
Jennifer Riggs
Rebecca Bailey
Brian Bolen
Board Members Absent
Pam Cremer
Peter Ehrlich
Kevin Makalous
(Shawnee Parks and Recreation Advisory Board Meeting Called to Order at 5:33 p.m.)

A. ROLL CALL

MS. RIGGS: I’d like to call the Park and Rec Advisory Board meeting for Thursday, August 3rd, 2017 to order. Can we have roll call?

MS. LECURU: Everyone’s mics are on right now.

MS. SHANNON: Denise Shannon.

MS. SAWYER: Donna Sawyer.

MS. RIGGS: Jennifer Riggs.

MR. BOLEN: Brian Bolen.

MS. BAILEY: Rebecca Bailey.

B. CONSENT ITEMS

1. Approval of the July 6, 2017 Parks and Recreation Advisory Board Draft Minutes

MS. RIGGS: Okay. Did everyone have a chance to look at the July 6, 2017 Advisory Board minutes?

MS. SAWYER: I move for approval.

MS. BAILEY: Second.

MS. RIGGS: All in favor say aye.
PARK BOARD: Aye.

MS. RIGGS: It passes.

C. DISCUSSION ITEMS

1. 2018 PARKS AND RECREATION NEEDS ASSESSMENT

MS. RIGGS: We’ll move on to the Discussion Items. First up, 2018 Parks and Rec’s Needs Assessment.
Project Update
2018 Needs Assessment

MS. LECURU: 2018 Needs Assessment. It’s going to be here quick. I can’t believe it’s already August. So, thought we would take this opportunity to go over the history of the needs assessments that we’ve done, talk a little bit about the type of questions that we’ve asked, so everyone is the same page with that. And then as we move forward, where do we want to go? What kind of questions do we want to discuss?

[2018 Needs Assessment slide]
Anyway, for everyone’s benefit the history of our needs assessment. The Parks Department has done a Needs Assessment, a Park and Recreation Needs Assessment three times, so 2003, 2008 and 2013. Each of those years have been very similar in questions, and we’ll go over a little bit of that.

Then the City started their Citizen Satisfaction Survey, which is Parks and Recreation activities as well as all City services, so we were a part of that. So, some of those questions are similar to the ones that we have on the Parks and Recreation Needs Assessment. Some of them are asked just a little bit differently, but the benchmarking value of it is still there.

So, the reason why we do the needs assessment is for benchmarking, where are we moving, how are we with our neighbors, how do we stand up, areas of growth and things that we want to do. And then also we start -- take this opportunity to look for what new directions do we want to move as we move forward, so.

[Benchmarking slide]
With each of the assessments that we’ve done, the benchmarking, these questions have been the same on every single one. So, there is the parks and facility usage. These are the parks we have, do you use them. So, that’s the same thing so we can keep track of how many people are in our parks and that type of response.

Then what is your satisfaction with the parks and facilities and then what needs. So, those questions each time will talk about -- baseball fields. Do you have a need for baseball fields. And so, yes, we have baseball fields. Yes, you’re satisfied with them, but is there still a need for it. So, those are the differences on the types of questions that they ask. And we’ve asked those in each of the three assessments that we’ve done, again, for the benchmarking reasons.

Same thing when it comes to programs. Program participation, program satisfaction and program needs. Again, have you used us before, were you satisfied with what you’ve got, and what needs do you have that are we meeting or not meeting. So, that helps us with the development of new programs as we move forward.

And then the last benchmarking question that has been on all of the previous assessments has been about communication. And that is the one I think that we’ve really seen the difference in over the past 15 years, is how do you get your information about the City services, of Parks and Recreation activities, and you can really see the development of social media, how it’s impacting things. But then again, how, you know, print media is still really important. So, we can track the usage of that. How are people communicating with registrations and those kind of things. So, those are the benchmarking questions that will continue to be on this type of survey as we move forward because it helps us kind of see where we’ve been and how we’re progressing.

[Direction Finder slide]
Direction Finder is more about what are we doing and where should be moving towards. So, one year we talked about the benefits of parks, trails, recreation facilities and services. That was the question outside of the benchmarking specifically in 2008. So, it helps us know how should we grow, what do you want the system to look like. So, those are the kind of questions that were asked there. The specific question about the benefits, what we can provide.

In 2008, then we also had the Parks and Recreation System Improvements. Those have been fairly similar to like the Parks and Pipes renewal. It’ll talk about these are the type of activities or types of facilities, types of parks that we have. And just a little tweak on it in 2013 was we were getting ready for the 2015 renewal of the Parks and Pipes. So again, that just was a way for us to remind people that’s what we’ve done with this money and this is what we could do in the future if this is renewed. So, those are the type of how do we want to move forward.

And then in 2013, specific questions were about Shawnee Town, so Shawnee Town, the redevelopment. If these type of activities were offered at our new museum, or the redeveloped museum would you attend and how likely would you be to attend. So, those are the types of questions that come within the direction finder type portion of the needs assessment.

[Community Center Questions Parks Needs Assessment slide]
Then the community center questions. So, we’ve talked about a community center since I’ve been here in some way shape or form, and it’s changed over the years. But it’s always had a really strong support in whatever version that we’ve talked about it. And now next year with that being part of our -- the projects that we’re going to be working on next year, it’s exciting just to kind of go back and look and see how we’ve developed and we’ve just kept at it.

In 2008, the community center questions were real generic. Generic listing of potential indoor spaces. So, if we were to develop a new indoor facility what type of space would you like. It didn’t say where that new facility would be, if it would be renovations to the current civic center, if it would be a new location. It was just generic. Again, a lot of support for that.

In 2013, we asked very similar questions about the type of activities or spaces that would be within an indoor facility. But we were very specific this would be located at 61st and Woodland because this is after we had purchased the land and we knew where the facility would be if we moved forward with it. So, similar type of questions were asked. Then we also talked about funding for operations. How do you feel we should support the operations of the facility, how should we pay for the building through the capital expenses, and then would you be in support. So, now this question here in 2013 through the Parks assessment was if this facility had all of the spaces in it that your family, you and your family wanted to see, how likely would you be to support it. So, it was really specific about what was inside the facility, specific to your needs.

So, the City’s satisfaction survey then is on both sides of this. So, 2013 was our last needs assessment. In 2012, ‘15 and ‘17, the City has done the satisfaction survey. In 2012, there was no specific question about a community center. However, in 2015, there was. And it was about the support of a development of an indoor facility at 61st and Woodland. Again, so we knew the address and that kind of information. But it didn’t talk about what’s included in the facility, what type of amenities would it have, if it had these amenities what would it -- it was just pretty much the support. Would you be in support of it, yes or no. And then also how did you see -- how would you see this facility being funded if we bonded, that type of thing.

That question in 2015 was worded as -- the options that they had was a capital expense, it was a per house, per year, $75 per year type thing. So, those are the options that they had to choose from in 2105.

In 2017, again, very similar question, support of the development of the facility. But then instead for the funding of the capital expense it was a per month. So, it was like $15 per month or $17 per month. It was worded just a little bit different. The only difference on there.

So again, the satisfaction survey from the City was broader, more general, yet there was still a lot of support for the type of facility that we were wanting to build. So, the satisfaction survey through Parks does tend to trend a little higher on supporting these things. But again, it’s more specific to specific services that are in the facility. So, the wording and things of that, so.

ETC out of Olathe is the company that has done our needs assessment and also does the Citizen Satisfaction Survey. They will be doing our 2018 survey. The way we’ve done this in the past, the surveys went out January-February-ish, March, early in the year, and so that gives us a lot of really good data to work forward and we’re going into budgets and planning and things like that. So, what we’d like to see is start working on this needs assessment this fall. Get the instrument created, which takes the input of all the Park Board, so that that’s ready to go right after the first of the year.

So again, we’ve got our benchmarking pieces, those are pretty standard, status quo type questions. Direction finders, we’ve got Shawnee Town specific. We’ve got some other park sports projects coming up and things like that, and obviously the community center. So, our discussion tonight, or what we’re looking for, just some feedback from the Park Board is any specific areas that you have interest in that we would maybe include as some of those direction finder type questions.

Obviously the community center, next year we will be doing the master planning for that and the needs assessment feasibility study for that. So, I think part of that will also include a survey component. So, while it may be a part of this, maybe it’s not, maybe we can use that over there and then look even further forward or other opportunities and things, so. Any questions? Any thoughts?

MR. HOLMAN: Just to say so you get an idea, the green books, the three-ring binders that were given to everybody, inside there is the assessment, so you can kind of see how the questions and how it was laid out. I know we do it every five years, but for the new people it kind of shows how everything is laid out.

MS. LECURU: It gives executive summaries in the books in those items. So, as we move forward and we get some, the first draft from ETC, then we’ll start building in some of those things. But that’s one of the questions we’ll have before we bring it to you is what additional things would you be looking for. So, just an opportunity to kind of open that up.

MR. BOLEN: Tonya, I know I had brought this up when Jennifer -- was it Jennifer that was here? Breithaupt, the communications --

MS. LECURU: Oh, Julie.

MR. BOLEN: Julie. But I noticed on the questions on the City survey they were pretty open in the terms of the parks, like are you satisfied with the number of parks. And it didn’t really specify do you feel we have too many parks or not enough, do you want more, do you, you know. And that’s one of the things about the City’s survey that -- that didn’t really tell me a whole lot. You know, it told me whether the folks were satisfied, but it didn’t tell me, well, do you think we have too many or not enough, or where do you think that we need them. That’s just one thing. I didn’t have time to look over the assessment, but --

MS. LECURU: That’s the difference between our needs assessment and the satisfaction survey. So, the satisfaction survey that the City does is basically this is what we have, how satisfied are you. The needs assessment, while it does ask for satisfaction, it also talks about your needs, are your needs being met for parks, are your needs being met for indoor facilities, are your needs being met for aquatics services. And so it’s like if your needs are being met you’re a hundred percent satisfied, so there is no need for a continued development within that area. So, I think our needs assessment, and you’ll see that with the questions that we talk about, are more specific about, and that’s what we use for growth in an area like that. So, somebody might be really satisfied with the trails that we had, they love the trails, but they still have a need for it, they need more or they want more. So, you’ll see that. So, you’ll see a really high, you know, satisfaction, but you’ll also see a need. And I think the way those questions are worded in the needs assessment should identify those type of questions.

MR. HOLMAN: Yeah. That is why we’ll ask the question and then we’ll do it one -- there will be another step to those. And I think ours are -- the assessment is we do, I don’t want to say a better a job than the satisfaction.

MS. LECURU: It’s just different.

MR. HOLMAN: There’s just two different kind of questionnaires.

MS. SAWYER: [Inaudible; talking off mic.]

MR. HOLMAN: Yes.

MS. SAWYER: [Inaudible; talking off mic.]

MR. HOLMAN: The other one encompasses the whole city.

MS. LECURU: And if you look, and you’ll see when she said the listing of the surveys. And they’re very similar in number of questions. They know, you know, they do these surveys all the time. They know how many questions people are; willing to discuss and answer. And they’re very similar in total number of questions. But again, like Donna stated is that our 30 questions are about parks and rec and their 30 questions are about parks, police, fire, public works, street, I mean everything. Any other thoughts or questions? All right.


D. STAFF REPORTS

1. DIRECTOR’S REPORT

MS. RIGGS: We’ll do our Director’s Report.

[Grading Projects slide]
MR. HOLMAN: So, this is a project that was just let, in fact, we have a notice to proceed on next Monday. This is the three projects that we’ve kind of talked about, and I know it’s small. The Stump Park Streambank Stabilization, we’ve kind of combined three projects because they help each other. The streambank stabilization project has, oh, like 2,500 yards of dirt that we need to move out of the ditch and then rock it. But then the 55th Street quiet zone is where we need to build a bridge, where we need to build a road. So, that needs dirt. So, that needs about 1,000 yards of dirt. Then with the grading at the community center site, that needs just a little bit more dirt, so then we’re -- everything is even. So, it turned out nice. In fact, it was almost $100,000 under-bid. So, we were very happy with the bid.

MS. LECURU: Under budget.

MR. HOLMAN: Under budget. But this is one of the projects that will help us on stabilizing the banks at Stump. Those areas, I wish I had a pointer. Out west, I guess, you know, the City has been buying up properties and shutting down train crossings that we’re calling quiet zones. So, we’ve got -- and I know -- the last one is right here at Johnson Drive right there. There’s an opening right there. And once 55th Street gets completed, then we will shut down that -- right underneath the Johnson Drive. When it goes over the creek there’s a road right there. We’ll shut that road down. So, then pretty much you won’t hear horns until you get to Lenexa down out in western Shawnee. So, that’s where the City has been buying up. So, the land on the east side of the railroad tracks, I mean we’re starting to own all those properties, which will be nice because then that will even tie into -- once the community center gets built, then we’ll have just on the other side of the railroad tracks hopefully another 400 acres.

MS. COPP: I have a question on that quiet zone. Is that going to be a city park in there?

MR. HOLMAN: It will be, yeah.

MS. COPP: So, this is all the ballfields on the south side, the boys’ side.

MR. HOLMAN: Right. Right.

MS. COPP: So, you’re going down Johnson Drive and there’s no 55th Street now. You say there’s a street there that dead ends or something?

MR. HOLMAN: Well, we cut -- right. There’s no 55th. They call it 55th because if you come across that’s where it is.

MS. COPP: Right. Because you go up over the bridge.

MR. HOLMAN: Right.

MS. COPP: So, how will we have access to that?

MR. HOLMAN: We will come up from --

MS. COPP: Johnson Drive kind of winds --

MR. HOLMAN: Well, Vista, you know, the business park?

MS. COPP: Right.

MR. HOLMAN: Okay. We’ll be able to come up through Leon’s property right at the north end of that.

MS. COPP: Okay.

MS. LECURU: Once it’s developed it’s not going -- it won’t be accessible [inaudible].

MS. COPP: Oh, okay.

MR. HOLMAN: Yeah. So, once that all gets developed I mean, then it will be. That will be accessible. But that was just a project that was just -- we just received bids last week.

[Park CIP slide]
So, now we’re starting on CIP projects. Just want to make everyone aware we usually go out five years on CIP projects. Next year is a busy year. Shawnee Town 1929, the Chevy dealership, gas station. We’ve got the gas station, or the Chevy dealership, it’s inching into the 90 percent of being done. And then I’m about ready to sign the contract for the gas station. And so then we’ll start on that. The Civic Centre retaining wall, the upper parking lot/lower parking lot, it’s kind of moving down the hill, so we need to establish something there.

The gym floor, which is the original floor back in ‘91, there’s some cracks underneath it that we need to -- and it’s starting to come up in some of the areas, so we need to replace that.

The Thomas A. Soetaert Aquatic Center pump room, right now we do gas. And the land security would like to see us get rid of gas. I know that’s kind of a, you know, with having gas chlorine, that’s kind of a -- they’d like you to get off that and get to like a bleach that’s at Splash Cove. So, we’re looking at moving those. We have 150-pound cylinders, so we don’t have the ton cylinders. So, that will be good. That will be good for staff because you have to go down there and replace those every three days, hook on new tanks. And this could last a couple weeks with the bleach, so this would be a nice added feature helping out staff a little bit.

The community center study, $200,000, so we will be starting that here pretty soon. Then we go on to ‘19. We’ve got Dr. Sullivan’s, and I forgot to -- I didn’t put a price on that. Sorry about that. That’s $250,000 on that one for ‘19. And then we go into 2020, 55th and Belmont. That’s the 45-acre park that a lot of people want because of Parks and Pipes, voted for it. That’s a 45-acre park that kind of goes -- it’s right there at 55th and -- it’s the old Hayden Gun Shop and house right there. It’s right at 55th and Belmont. It goes, the Hoelting property and then it kind of veers off to old K-7. I don’t know if you have -- if you’ve been out that far. Clare Road is right there. So, it’s kind of far out there. I think that’s about $2.8 million just because of the 45 acres. And then those are the projects that are coming up.

[Additional Projects slide]
MS. LECURU: The Stump Park feasibility study, the CSL that we’re working with on the Mid-America feasibility study, we’ve contacted them about helping us with some renovations and upgrades to Stump Park. And so right now we’re working on gathering information for them to start working on that. So, a lot of the usage from the Metro United Soccer Club as well other organizations that use the site for tournaments and activities, so gathering all that information right now so that they can start working on that feasibility study for that.

Job description. In the 2018 budget, we had two new positions that were approved, a Park Tech I as well as a Recreation Coordinator. So, we’re working on developing those two positions right now.

And then the final project right now is the LAX Bash Tournament, and that’s a lacrosse tournament November 11th and 12th. That’s actually the weekend after the Metro United Soccer Club’s season ends. This group is out of Minnesota and they are wanting to come here to do a Midwest tournament. So, I’m working with the CVB from KCK is the one that brought this to the area. So, if this develops well they’re looking for an annual location to have a Midwest tournament. So, it’ll be our first lacrosse tournament that we’ve worked with, so we’re interested in seeing how that goes forth.

MS. RIGGS: That’s a youth event, right.

MS. LECURU: It is youth. It’s geared more towards the high school aged kiddos, some college showcase type activities, so that you bring a lot of coaches in to watch them. But it will also have some of that development teams that move up into the high school age group, so. We’ll know more about that next month. I’m back and forth with them right now.

2. PARKS REPORT

[Parks Update slide]
MR. HOLMAN: Phillip’s not here, so I’m going to take the Parks Update. I do want to state that we have hired a new manager. His name is Joe Overstreet and his start date will be the 14th. So, we will be happy to have him here. He has experience. He came -- he had a stint at Liberty Parks and Rec. And then for the past, not quite two years, he’s been at Northwest Missouri State. He’s been the grounds and the Missouri Botanical Garden Director up there. So, yeah. So, he’s a very nice, a neat guy, so we’ll be happy to have him.

The staff have been very busy, especially with the Parked event that turned out to be fantastic. It was a really big event. Flags of Freedom, Touch a Truck, Phillip has been working with Tonya on planning the Tour de Shawnee and the Great Grillers.

Storm cleanup, I tell you, tree damage and mud on the trails, we’ve just been -- we’ve had three storms that have just really kicked us.

Soccer tournaments, been pretty busy with those. Just had one over the weekend.

And then graffiti cleanup, I always hate talking about that. But the trail under K-7, man, I can’t wait till Clear Creek gets done and maybe opens that up and people can, you know, hopefully more traffic will be going there. And then our brand new bridge and rock work at 62nd and Rogers just right behind the post office here on Nieman got blown up. So, that’s a very expensive project to start having graffiti.

The trail pruning, they’ve been real busy. KCP&L, Stump, Garrett and West Flanders, trying to get everything ready for the last concert, August 11th. And then we’re also doing a little bit of plantings and trying to get the fencepost in next week. At least start on the World War II monument.

And then the brooder house left the park shop and it’s down. It’s got a nice home down at Shawnee Town now. So, that’s good. So, that’s the Park. Any questions?

3. SHAWNEE TOWN 1929 REPORT

MS. RIGGS: Shawnee Town report.
[O.W. Fisher Chevrolet slide]

MR. PAUTLER: Hello everybody. I just wanted to report a little bit more on the O.W. Fisher Chevrolet dealership. That is our most recent restoration project and we’re going full bore on the planning, on the drawings right now. So, next week we expect to get the 95 percent completed drawings, which basically we can change just a little bit after that. After the hundred percent drawings are finished, and those are the plans that we’ll present to Council and we’ll present to the contractors and they will build from that. So, we’re almost finished with the drawings and it’s been a pretty good process working with Strata, which is our historic architecture firm that we’ve been working with here. They’re out of Kansas City. So, really good people to work with.

Along those lines, as Neil mentioned, we will be starting the Murphy service station after that. The planning yet in this year 2017, and we will start construction most likely in January on both of those buildings. We’d like to have the structures completely planned out in this fiscal year and then do the construction in 2018.

[Living History slide]
On to living history. We’re closing in at the end of summer and we are an outdoor museum, so our living history program is really the foundation of the museum right now. And we’ve had a very successful season. Today we had 78 people. Tuesday we had 96 people. So, people are doing that last couple weeks before school, checking off everything on their vacation list on their sight-seeing list here in the metro area, and we’re seeing quite a bit of activity.

So, I wanted to share with you a Fox4 spot.

So, we had three spots this summer, really good ones on the program and on the museum and what we do. So, this is the Director’s favorite right here.
(Shawnee Town Advertisement Played for Park Board)

(Applause)

MR. PAUTLER: That’s JoJo Palco, who was the main interviewee. And she has been with us a little over a year. So, she’s our museum interpreter as well as collections assistant.

[FOST Ice Cream Social slide]
So, we had a very successful Friends of Shawnee Town Ice Cream Social a couple weeks ago. And we planned for 75 to 100 people to show up because that’s who has shown up last year. We had 300. So, good problems. We ran out of ice cream. It was a very hot day, but people got to see the site. And those that got there earlier got some ice cream.

We had Churn of the Century, which was the group that are in the photo. They have a 1924 hit and miss engine which actually churns the ice cream. So, it was a lot of fun, well-attended.

[Babe Ruth Baseball slide]
Coming up we have Babe Ruth’s Baseball. And it’s an actual baseball game, a vintage 1920s baseball game that we’re going to have at the site on August 26th from 4:00 to 7:00. We have community involvement. We have the Friends of Shawnee Town are going to be there passing out fans and maybe some other things. We have the Irish Club. They’re going to sell some adult beverages and then we have the Optimists who are going to be selling food. So, we’re looking forward to it. The Shawnee team is going to be playing the Minneapolis Millers. So, actually the Kansas City Blues vs. the Minneapolis Millers.

[From the Garden slide]
From the garden, we’ve had a very successful event. Have you ever, and I realize this cultural reference dates me, but do you remember the show Gilligan’s Island from the 60s and in reruns? And there was one episode where this radioactive crate of seeds washes up on shore and Gilligan grabs the box and opens it and forgets about the radioactive symbol. So, he just starts grabbing the seeds and the professor plants it and they have a great garden. But when the produce is harvested it turns out really huge and really weird and carrots that have like five fingers. This is a little bit about what we kind of -- what we’ve been doing at Shawnee Town. We’ve had some gargantuan vegetables this year, having nothing to do with radioactivity. And we actually entered those two vegetables, Cushaws, they’re kind of in the squash family, in the Johnson County State Fair, and they took first and second place. So, we’re very happy about that. And so we’ve never entered anything into the county fair before. So, we’re pretty proud of that. Blue ribbons.

[West Flanders WWI Memorial Plaza Dedication slide]
An update on the West Flanders World War I Memorial Plaza. The dedication is going to be September 26th, that’s a Tuesday, at 1:00 p.m. That is the week that our Belgian Sister City group from Pittem, Belgium is also going to be here. So, they are our special guest and we’re excited about it. It’s really taking shape now. If you get a chance to go to West Flanders Park at 55th and Nieman, just take a look at the development. It’s really coming along. And so we’re working with the Sister City Committee to bring them over here as well as the Germans that are coming that week as well. So, it’s right around the corner.

I’m working with somebody from the City to get the invitations sent out, so everybody will be getting an invitation. But you are hereby formally invited. The Park Board is invited to this event.

And just one thing that is not in a slide. We have Dog Days of Summer event coming up on August 12th, which is the Saturday right after the park concert, and Bring Fido to the Museum, the Dog Days of Summer event. You can bring your family dog to the museum and we have all kinds of guests. We’ve got, let’s see, the Kansas City Disc Dogs. It’s a Frisbee group that plays with dogs. The Shawnee Police Department will have a couple of their dogs there. Various veterinarians will be there. An animal shelter will be there with some dogs for adoption. So, if you’re looking for a dog to find a home for, come and visit us. It’s in the morning before it gets too hot, so between 10 and 12 o’clock on Saturday the 12th.

Any questions? I’m going to bring my 13-year-old German short hair, and she still thinks she’s a puppy, so she’ll have a good time. Thanks.

MS. RIGGS: Thank you.

4. AQUATICS, CIVIC CENTRE AND RECREATION REPORTS
MS. RIGGS: All right. Aquatics, Civic Centre and Recreation reports.
Aquatics

MS. LECURU: All right. Lots going on as you can imagine at the pools right now. One of the things that’s not listed up there, but needed to mention, you can bring your dogs to the pool as well. And that’s going to be on Saturday on August 19th for our K-9s at the Cove. So, there’s two sessions, one for small dogs, one for -- or three sessions. One for small dogs, one for medium to large sized dogs and then one for a free for all. So, you’re welcome to bring them all. It’s a lot of fun. We’ve done it for a number years and it just kind of continues to grow. The dogs enjoy it. The families enjoy it. This is not swim with your dog. This is your dog swimming, so a lot of fun. It starts at 8:15 in the morning, and we do ask for preregistration for that event. $6 per pet -- per dog. Half of the funds are going towards MOKAN Greyhound Society this year.

Shawnee Sharks Swim and Dive team just completed their season. We had a very successful season. We took second in dive and third in swim. There are currently nine teams, nine cities that are represented in the Johnson County Swim and Dive League with the possibility of growing one more team next year, so up to ten teams. So, looking forward to that.

Movie night Moana finished the Shawnee Sharks Swim and Dive team season. They had their awards ceremony first and then we opened the pool up for movie night. So, we had about 300 folks there for the awards ceremony and then we opened it up to the general public for the movie night and we had over 1,500 people there.

Our final Fun Friday. This alliteration thing is killing me. Our final Fun Friday is tomorrow. That will have some games and contests at both of the pools as well as some concession with -- they grill out on that day and it’s a lot of fun with the different activities.

Morning water walking, we extended that this year again for a couple more weeks just due to demand. It went really well.

Splash Cove closes August 13th for the season, so that is next Sunday. A week from this Sunday it will close for the season. The Shawnee Mission School District freshmen I believe go back that Friday the 11th. But we have a strong DeSoto School District staff, so we’re going to be able to keep the pool open on that Friday and through the weekend, then for the Splash Cove. And then Splash Cove will close on Sunday and school hours will begin on Monday when most everyone is back in school then. So, August 14th, school hours are 5:30 to 8:00 during the week and remain the same at 12:30 to 6:00 on Saturday and Sunday.

And storm damage. The last storm that came through decided to introduce our light pole to the swimming pool. So, on the left-hand side is the light pole and the speaker that went into the pool. The right is the concrete base that just disintegrated as it went over. We found this about ten o’clock in the morning on Sunday. And by 12:30 we were open with everything cleaned up and you wouldn’t have known there was a problem. So, still have not replaced the light pole, but we’re working on it.

And then that’s a shot from our dive-in movie. It was the biggest one we’ve ever had and we’ve had to kind of expand the location, so that we allow them a little further. So, it took a little bit more on the lifeguards’ time, but I think it was very well received.

Civic Centre

So, Civic Centre, don’t jump ahead and read the last line because it’ll make me cry. We have a part-time supervisor open. It is going to -- we’ve had two interviews this last week, so it does look like we’re going to get that filled by Friday. A couple different things. Life Mission Church, I think I told you last month that they were going to end in July. They expanded into two weeks into August. But they’re getting ready to move. Half court rentals began August 28th. So, if you know of any teams that are looking for practice slots, they’re in hour increments on Tuesday and Thursday evenings. August 28th is the date we’ll start taking those.

And our Civic Centre Coordinator Jennifer Assmann has tendered her resignation. She has accepted a brand new position that’s being developed through Johnson County Park and Recreation District as a senior administrative support for their Deputy Parks and Recreation Director and some of their administrative staff. So, we are sad to see her go. So, Joe starts on the 14th and Jennifer leaves on the 15th. So, when I was talking about job descriptions and look at all those, everything is being looked at right now. We’re working those.
Recreation

Recreation. All of our camps are finished for the summer. It was probably our biggest camp season for summer with the different activities and the folks participating. We had probably the widest variety of camps as well, so that was well received. The Tri-City Trips Showcase, we had a morning showcase over in Lenexa yesterday. And tonight we are over in Mission with the three cities. We do two showcases. And we did ours in the winter early in the year, and so this is our second one of the year. So, we’ll have all of our new trips and plans that are coming up. We’ve had a lot that have already filled up that we’ve expanded into multiple buses just because of the demand for those have been really well received, so.

Touch-a-Truck was part of our Parks and Recreation Month activities. We had that at Shawnee Town. Again, this is something that has been in the works for a couple of years, we’ve had it a few times. This year, kind of like the ice cream social went crazy even though it was a little warm. We had over 300 kids and their families to that activity. We moved it up a little bit earlier, so instead of going home and coming back for an activity in the evening we did it on the way home and it made a big difference. So, good participation.

The fall brochure will drop on September 1st. Kate is going to be attending the LERN Conference in Portland in November and working on a marketing certification. So, Kate over the last year and a half or two years has really expanded our social media presence. And so we’re trying to -- with no formal training. So, she’s looking for opportunities to kind of expand on that and pull things together and has done a great job with that, so. And here is some pictures of the Touch-a-Truck and our cheer camp that came up.




August Update
Special Events

And then August, Special Events. So, we’ve wrapped up Parks and Rec Month last month. The Tour de Shawnee is the end of this month, Sunday, August 27th, bright and early in the morning. We’re looking for volunteers to help with check-in. I think Peter has already signed up to help us with our Chris Cakes pancake breakfast. But that’s morning activities, so if anyone is interested in volunteering to sign up let me know.

Shawnee Great Grillers is in September. The contest is full. We filled that today with our final team. All of our judges are full, so those things are going really well. Working on a new map with Phillip because of the changes down at Shawnee Town and then the changes to come. So, we’re trying to plan a couple steps ahead, so we can prepare for that for next year as well.

Holiday Treasures Craft Festival, which is at the end of October. It is full of crafters inside. We have eight spots remaining, seven spots remaining in our tent outdoors, and that always fills up as well. So, that went really quick. And Veterans’ Day, November 11th. So, we’re working on all these special events for fall.

MS. COPP: I had a question back on the dogs. There is an event at Old Shawnee Town, is that correct? And then there is another event at the pool?

MR. PAUTLER: Yes.

MS. RIGGS: So, there’s two different events. Are they different days?

MR. PAUTLER: Yes.

MS. COPP: So, the one that you were talking about, Charlie, was August the 12th.

MR. PAUTLER: August 12th.

MS. COPP: And when is yours then?

MS. LECURU: August 19th.

MS. COPP: That’s the last day that -- and they close Splash Cove, is that --

MS. LECURU: Well, the pool actually closes the week before.

MS. COPP: Oh, okay.

MS. LECURU: It takes a week -- we take a week to let the chlorine get out of the water before we let the dogs in.

MS. COPP: So, it’s August 19th for the pool?

MS. LECURU: Yes.

MS. COPP: Thank you.

MS. SAWYER: Tonya.

MS. LECURU: Yes, ma’am.

MS. SAWYER: Sign me up to work the Tour registration.

MS. BAILEY: Me too.

MS. LECURU: Awesome. Awesome.

MS. SAWYER: It’s usually about 6:15-ish?

MS. LECURU: Okay. Thank you.

E. ADJOURNMENT

MS. RIGGS: All right. Do we have anything else from the board?

MS. COPP: I move that we adjourn.

MR. BOLEN: Second.

MS. RIGGS: All in favor say aye.

PARK BOARD: Aye.

MS. RIGGS: We are adjourned.

[Therefore, the motion was made by Ms. Copp and seconded by Mr. Bolen to adjourn. The motion carried 7-0.]

(Shawnee Parks and Rec Advisory Board Meeting Adjourned at 6:21 p.m.)

CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das August 28, 2017

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Tonya Lecuru, Deputy Director Parks and Recreation

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