|Board Members Present||Staff Present|
|Elaine Copp||Parks and Recreation Director Holman|
|Peter Ehrlich||Deputy Parks and Recreation Dir. Lecuru|
|Donna Sawyer||Shawnee Town 1929 Director Pautler|
|Board Members Absent|
|Kevin Makalous |
A. ROLL CALL
MS. RIGGS: I call the Parks and Recreation Advisory Board meeting for Thursday, July 6, 2017, to order. Can we have roll call, please?
MR. EHRLICH: Peter Ehrlich.
MS. COPP: Elaine Copp.
MS. SAWYER: Donna Sawyer.
MS. RIGGS: Jennifer Riggs.
MR. BOLEN: Brian Bolen.
MS. BAILEY: Rebecca Bailey.
B. CONSENT ITEMS
1. Approval of the May 4, 2017 Parks and Recreation Advisory Board Draft Minutes
MS. RIGGS: Okay. Did everyone have an opportunity to look at the meeting minutes from the May 4th meeting?
MS. SAWYER: I move for approval.
MS. RIGGS: Do we have a second?
MS. COPP: I second.
MS. RIGGS: All in favor say aye.
PARK BOARD: Aye.
MS. RIGGS: Okay. The meeting minutes are approved.
[Therefore, the motion was made by Ms. Sawyer and seconded by Ms. Copp to approve the Park and Recreation Advisory Board Minutes for May 4, 2017. The motion carried 7- 0.]
C. DISCUSSION ITEMS
1. CONNECT SHAWNEE UPDATE
MS. RIGGS: Move on to the Discussion Items. Connect Shawnee Update.
MR. HOLMAN: Neil Holman, Parks and Recreation Director. We had our final walkthrough on the three projects, so they’re done. Just a few little punch list, but they’re open to the public. This is Grey Oaks coming off of Clear Creek, so turned out nice. The neighborhood, everyone loves it. Obviously it was busy when we were up there. That’s looking at both ways. So, we’ve got that connection completed. The other one was Woodland Place. And so this is from the street as it goes around. Obviously they’ve got sod and stuff, but they’re going to do that this fall. So, they’ll be back. We’ll probably start doing sod in February. So, come around here and then we take the little bend, go over and go over the creek and go into Gamblin Park. So, it turned out nice. And then that’s looking back to a nice big bridge.
And then the last one, Gum Springs. We had a bunch of people come down and clap and say thank you, a bunch of little kids and a mom. So, this is open. So, this just takes right there right up to 66th, that little dead end right there. And then it just goes right into the park right there on that road, end of the road right there. So, those three -- that project is all -- Connect Shawnee is all completed, so it’s good. People are using already. They love it.
2. NIEMAN NOW! UPDATE
Nieman Now! which is -- I think July 20th we’re going to have a neighborhood meeting. And this is on the Nieman Road improvements for the neighbors and the business owners. But one thing I wanted to - RBG has come up with some concepts and just wanted to get the Park Board feedback. They had some shelter and some signage options. So, I think we’ve got like -- I think there’s one bus stop I believe. And so this is supposed to represent our -- kind of look at our signage. I don’t know how that -- am I echoing? The signage and then that roof kind of resembles the roof at our little hub park that we were going to have just south of the Pizza Shoppe. But they’ve got some other ideas. But they’ve got -- and then they’ve got this one. A little bit different. And then they’ve got kind of a different Frank Lloyd Wright one, so anyway given three different options. Any one in particular?
MS. COPP: Neil, I had a question. On like that Option 1 it’s kind of a brown background. Is that a solid? Is that going to be --is it concrete? It’s not something you’d write on or anything is it?
MR. HOLMAN: No. That would be the -- the material, the shelter itself I believe is metal. It’s kind of that rusting -- it’s kind of like the bridges. It’s that self-rusting steel that kind of goes with the stone.
MS. COPP: Okay. So, it kind of weathers?
MR. HOLMAN: Yes.
MS. COPP: Okay.
MR. HOLMAN: It’s weathering steel. And I think that would probably be metal in the back or -- with a design. We haven’t got that far into details yet.
MS. COPP: Now, are these -- these aren’t going to be like bus stop things. These are just little benches along Nieman?
MR. HOLMAN: No. This is a bus stop.
MS. COPP: Oh, okay.
MR. HOLMAN: Yeah.
MS. COPP: Well, I think it’s nice that it’s got a little bit of a shade.
MR. HOLMAN: Uh-huh. Yeah. Yeah.
MS. COPP: On each one of those.
MR. HOLMAN: And I think there’s just going to be one. Looking at the plans I thought it was up here by or right there in front of the liquor store.
MS. COPP: On the east side.
MR. HOLMAN: Yeah. There’s that. What’s that liquor store right there on the corner, Marigold?
MS. COPP: Marigolds, yeah.
MR. HOLMAN: Yeah. So, I think right there.
MS. COPP: Okay.
MR. HOLMAN: But anyway, this is a little bit more, it kind of goes -- I don’t know. In my opinion, it kind of goes a little bit better.
UNIDENTIFIED SPEAKER: I like Option 1 [Inaudible; talking off mic] the Welcome to Shawnee sign [inaudible].
MR. HOLMAN: No. I mean none of them did. I don’t know.
MR. BOLEN: I’m just thinking if it’s [inaudible; talking off mic].
MR. HOLMAN: Yeah. These were just the three options they came up with. And I don’t know if they have to go through TheJo, you know, if they’ve got to --
MR. BOLEN: Sign requirements or anything [Inaudible; talking off mic].
MR. HOLMAN: That’s one question, yeah, I don’t know that. So, then where is some of the options signs. Not really, I mean, I like the pillar obviously. But not really like the Governor’s Mansion, the arm. And what these are supposed to be, they’re supposed to be educational panels. So, we have our walking tour downtown. And so these would be at the Gum Springs, where the actual Gum Springs was and then the Governor’s Mansion, and then the Black Star blacksmith shop. You know, so these would be down Nieman throughout. And that’s just my, I mean I think you can put the look, the black and white picture with the verbiage in there. We’ve done it with our signs, but I don’t think you need the arm. And that’s just my, I mean, I’m just -- I’ll show you the others.
This one -- it is pretty. This one is a very large stone. This is going to be very expensive to cut. Because you see the size, it’s bigger than the person. And that’s usually like a six-foot person. And then you would have metalwork that’s off on the side. And then I don’t know if the verbiage is sandblasted in and then painted black because there’s no panels. I’m just throwing that out there.
MS. SAWYER: So, Neil, how are you going to make a determination which of these options, the sign options and the shelter options you’re going to --
MR. HOLMAN: It would be staff and then it would be, you know, we get it out to the public. And like I say the 20th they’ll have their meeting and kind of just kind of throw it out and just see which ones they would like to --
MS. SAWYER: I think --
MR. HOLMAN: -- you know, what’s popular, you know, what they feel, you know, so they have a say.
MS. SAWYER: I think Sign Option 2 is nice, but I really like Sign Option 1 because it reflects the other park signage and city limit signage we have. And I think for continuity I think Option 1, recognize that’s my personal opinion if you’re counting.
MR. HOLMAN: We have a sign program. And as you drive anywhere out of Shawnee you have a lot of cities that are trying to copy our signs. So, it is, you know, Prairie Village, Fairway. You know, if you just look at what they’ve done, anyway. And then this one I just -- it may be a little -- the glass block, a little trendy. I just don’t think that’s Shawnee. And again, I’m not here to --
MR. BOLEN: You know I like the [inaudible; talking off mic].
MR. HOLMAN: Oh, that. The one at the playground at St. Joseph.
MR. BOLEN: The elements [inaudible; talking off mic].
MR. HOLMAN: Oh, the Herman Laird Park sign? I guess I don’t know --
MR. BOLEN: I’ll take a picture of it.
MR. HOLMAN: Okay. I don’t --
MR. BOLEN: I walked right by it and I was like [inaudible].
MR. HOLMAN: I don’t know what’s down there.
MS. LECURU: Is it here?
MR. BOLEN: [Inaudible].
MS. LECURU: Is it here? Is it here at City Hall?
MR. HOLMAN: Is it here at City Hall?
MS. LECURU: Or is it further down?
MR. HOLMAN: Is it the Quantrill Raid sign on the corner by the clock?
MR. BOLEN: Yeah, near the clock.
MR. HOLMAN: Okay. Yeah. That’s an historic sign during Quantrill’s Raid an individual got -- that was a Historic Society sign years ago that was put in.
MR. BOLEN: Okay. So, that’s not ours.
MR. HOLMAN: Well, we take care of it, but that was --
MR. PAUTLER: It’s a state historical sign.
MR. HOLMAN: No, I don’t think so.
MR. BOLEN: Anyway, I just [inaudible] if we can make them stand out some [inaudible] stand out more.
MR. HOLMAN: Yeah. Okay. Thank you. And then they’ve got like the, I didn’t put them on here, but then they have like the benches and like the bike rack. I mean we would just do -- we would match whatever those are.
3. MID AMERICA SPORTS COMPLEX UPDATE
So, next up, the Feasibility Study. This is going to be Tuesday, next Tuesday at 11. But this is just a planning. We just got the -- CSL just got the edits from the county. So, we’ve put the executive report together. And it’s still a work session because staff has been working on this and now we’re going to look at having three Councilmembers and three county and three Park Board, Johnson County, so we don’t have a quorum, so we don’t -- because it’s a work meeting so we don’t have, you know, we don’t have to do Open Meetings Act, trying to watch out for that. So, I would like to have, or would like to see if there would be an individual that would like to go to the meeting and just kind of learn more about the Mid-America Sports Complex Study.
MS. COPP: What day is that?
MR. HOLMAN: Tuesday. So, it’s Tuesday 3 to 6. We’re working on a PowerPoint, so me and Noland, the Assistant City Manager, we’re working on a PowerPoint of the study and kind of going to go through it with everybody. And then we’ll see what direction the Council, Johnson County and the elected officials, kind of see where that goes and how they would like to add their two cents. Then we’ll put everything together and come together as a larger meeting, probably at Town Hall, with the whole Park Board, the whole Johnson County Park Board, the whole county, the whole City Council, and the CDB committee. So, then that would be open to the public. So, that would be a larger -- and then CSL will come at that time and then do the main presentation to everybody. So, just throwing that out there if -- just as we kind of go down this road, just wanting to see if somebody would like to --
MS. RIGGS: I’m interested [inaudible]
MR. HOLMAN: Okay. Yeah.
UNIDENTIFIED SPEAKER: [Inaudible}.
MR. HOLMAN: Okay. Because we can’t have more than three either. So, it’s just one of those where if you can.
UNIDENTIFIED SPEAKER: [Inaudible].
MR. HOLMAN: It’s at -- huh?
UNIDENTIFIED SPEAKER: [Inaudible].
MR. HOLMAN: Just three of the committee. Yeah. Three of the Parks Board to match the three. That’s where you get into the Open Meetings Act.
So, it’s up in the park at the Johnson County Administration Building. So, next Tuesday from three to six. So, that would be good.
UNIDENTIFIED SPEAKER: So, can you e-mail out and let us know if you have three or need [inaudible].
MR. HOLMAN: Okay. Yeah. Yeah. So, Jennifer, if you could let me know. Just let me know if you’re there. That would be awesome. And then we’ll shoot it out and just say, you know, if -- who else is available.
MS. COPP: If you need three --
MS. LECURU: We don’t need three. We can’t have more than three.
MR. HOLMAN: Yeah. We don’t need --
MS. COPP: You don’t want any more than four.
MR. HOLMAN: We can’t, so we don’t --
MS. COPP: Okay. Okay. I could show up.
MR. HOLMAN: If you can’t make it that’s fine. Okay. All right. So, we will get that -- we’ll send it out. So, Jennifer that would be nice.
MS. RIGGS: Okay.
MR. HOLMAN: Okay.
MS. RIGGS: I can let you know by tomorrow.
MR. HOLMAN: That’s fine. No, that would be awesome and then we’d be good.
MS. RIGGS: Great.
MR. HOLMAN: And then we will get out when, like I say, when we have the full committee of everybody, then we will definitely get that out and really would like to see it then, really like to have everybody to come. Okay.
D. STAFF REPORTS
1. DIRECTOR’S REPORT
MS. RIGGS: Moving on to Staff Reports.
MR. HOLMAN: I guess, yes.
MS. RIGGS: Okay. Start with Director’s Report.
MR. HOLMAN: So, Director’s Report. We are in today and tomorrow interviews for the manager’s position. And so we -- good candidates, so we’re excited. So, that’s moving along very nicely. Hopefully we’ll be able to let two, at least two people know that they’ve moved on. And then after that, then we’ll make a decision on that. So, that’s moving right along.
2. PARKS REPORT
MR. HOLMAN: All right. Phillip is at the shop. He’s working on a -- he’s meeting with an Eagle Scout, so I’m going to go through his report.
Shawnee Town, in the month of May they got the grading and sodding work done. Had some work on the -- when they were doing the work the contractor broke the sewer line down there at Town Hall, so they got that fixed up.
June, Old Shawnee Days went really well. And then Phillip is working with Charlie on moving the chicken brooder house to Shawnee Town after we get that fixed up.
Seasonal training. We’ve gotten four seasonals this year and they are helping us tremendously out at Old Shawnee Days.
Corporate Challenge and Flag Football. Dale has been real busy up there with marking, painting and getting those fields ready. I think everyone had a good time during Corporate Challenge.
We have been affected by the storm cleanup. We had a little bit of damage as well in the parks. So, that’s been a large cleanup. So, that pile over there. So, if you need mulch, there’s mulch.
Parked was, and I’m going to let Tonya talk about that, a fabulous event. I’m not saying anything. Phillip says, “What an awesome and staff can’t wait for next year.” So, I guess I should read this list.
The brooder house and then the -- we’re getting ready to paint the shop, so early August.
So, that’s Phillip’s report and projects. Any questions?
3. SHAWNEE TOWN 1929 REPORT
MS. RIGGS: So, Shawnee Town Report.
MR. PAUTLER: I have visual aids. These are just some photos that were taking during Old Shawnee Days. Thought you might like to see some of the historical activities that meet our mission of the farm. One thing we did this year that was different at Old Shawnee Days was we concentrated all of the historical activities up at the farm with the exception of the schoolhouse. And then this year, we just had a meeting, we’re going to be moving everything up to the farm just to free up more space. And it’s less confusing if all the historic stuff is in one place. But this was the leather working station, horseshoes. These are all at the farm. This was a new activity a couple years ago and then we just moved it up this year. The chickens are always popular.
We had new signage done this year and a new Ticket to Fun brochure design this year and it all kind of matched. We’re into brands and matching. But it looked very 1920s, all the signs this year, so.
And seeds, we had a really cool garden station where kids could actually plant some beans or they could plant some corn. And that corn is really growing. And it’s about this high now and Old Shawnee Days was a month ago. So, we’ve had some really hot days which corn loves. Or they could take it home with them instead of planting it.
We had balsa airplanes and we had marbles over in the same area. And you could also throw horseshoes. And the kids could assemble their own balsa airplane and take it home with them. And I’m not going to talk about Aquatics yet.
So, some of the other updates at Shawnee Town. We have, let’s see, the Chevy dealership is -- the O.A. Fisher Chevy dealership is the next building that we’re going to be reconstructing at Shawnee Town. And we’re meeting with the architect tomorrow for the 50 percent completion for their role in the project. So, we are well on our way to having a pretty authentically designed Chevy dealership. And that’s going to go into the space that was opened up. It’s going to go just south of the barbershop in kind of the open green area, kind of sort of where the Hart home was, but --
MR. HOLMAN: The typewriter.
MR. PAUTLER: Where the -- oh, the typewriter. Thank you. Yeah.
MR. HOLMAN: We’re not going to tear that building.
MR. PAUTLER: Yeah. We’re not going to tear down any more. So, but that -- we hope to start construction of it in January once some of the new money is freed up. We’re also looking at building the gas station, which is the filling station around the same time. So, more on that as we progress. But we’re really excited about the Chevy dealership. We’ll have some drawings hopefully to show you at the next Park Board meeting that I could give you something to look at.
And as Neil talked about Parked, I’ll just talk about our part of Parked. It was really neat when Tonya came to us a couple months ago and said, hey, what do you think of this Parked event. I’m like, what. So, she brought us up to speed. But the food vendors, all the food trucks, they donated ten percent to our Friends of Shawnee Town organization. And it was such a hugely, successful event that we made over $3,000 for the Friends of Shawnee Town. And we had a booth set up. We had three tables set up with balsa airplanes for kids. Just a nice safe place for kids to come and their parents didn’t need to worry about watching them, and then color sheets. And we kept it pretty simple, but it made a big impact. So, the only thing we regret is not getting water and beverages before all the lines [inaudible]. We went dry for a couple hours and then Tonya took pity on us and gave us some water. But that was a hugely successful event and we plan to do it next year too. So, it was a lot of fun.
Neil also talked about the brooder house. The brooder house is a place where you raise young chicks from the eggs. Once they’re hatched then you have to raise them to be so big before you introduce them into the chicken house with the rest of the adult chickens. So, we have a brooder house that was actually on the same farm as our chicken house and our outhouse that were moved to Shawnee Town. Now, the brooder house will be joining it within the next month or so. It has some work to return it back to the 1920s. But it has great bones and we plan to do that real soon.
And I think that is it. I just want to mention a few of the events coming up for July. We have an Ice Cream Social. The Friends of Shawnee Town is hosting an Ice Cream Social that is on Saturday the 15th from 2:00 to 3:30. And we’re bringing in a couple that makes homemade ice cream with a hit and miss engine in their churn. So, don’t miss that, 2:00 to 3:30 on the 15th. We also have movie night at the barn. That’s where we put up a big [inaudible] canvas on the side of the market shed and we project a movie onto it. So, it’s going to be a Charlie Chaplin movie. And the cartoon before it is Steamboat Willie, which as you might know is the Mickey Mouse, is one of his earliest cartoons. So, it costs you a whopping sum of a nickel. So, Brian, you should get your son to pay for your admission. Maybe he could afford that. I don’t know.
MR. BOLEN: Probably not.
MR. PAUTLER: Yeah. So, one nickel. And that is on the 22nd, the next Saturday from 9:00 to 10:30.
And then finally we have the West Flanders World War I Memorial Plaza that I’ve been telling you about the last few months. The marker is being designed. It’s going to be very much like the Erfurt type marker. Of course all the graphics and everything is going to be different, but the same basic design. And that is going to be dedicated on September 26th. We have moved that up a date by day. It’s going to be Tuesday, September 26th at 1:00 p.m. That is when our Belgian Sister City committee is also here from Pittem, Belgium, so they’ll be on hand to see basically the monument that is being dedicated really in their honor. It honors both the Shawnee residents from Belgium who settled here, which was about 50 percent of the people in Shawnee in 1920 were from Belgium, so a really high percentage. And then it also talks, of course, about the role that that area of Belgium played in World War I. Those are all my points. Do we have any questions?
MR. BOLEN: Charlie, I don’t have a question, but I just wanted to comment on you guys on Old Shawnee Days. That was a lot of fun, you know, moving [inaudible]. The [inaudible] was awesome. Your entire crew did an amazing job. We only went two days and I feel like we could have gone all four and done something different and had a different experience every day.
MR. PAUTLER: Yeah. Thank you.
MR. BOLEN: So, good job to all of you.
MR. PAUTLER: Thank you. It’s very labor intensive because rely heavily on volunteers. So, it’s tough every year to get them to bring all of those programs to us because they’re volunteering their time. And Old Shawnee Days is a long stretch of days, but I think they do a great job. I have a great staff. They make me look really good, so I’m very lucky. Thank you.
MS. RIGGS: Thank you very much.
4. AQUATICS, CIVIC CENTRE AND RECREATION REPORTS
I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.
/das July 27, 2017
Deborah A. Sweeney, Recording Secretary
Tonya Lecuru, Deputy Director Parks and Recreation