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CITY OF SHAWNEE
PARKS AND REC ADVISORY BOARD MEETING
MINUTES
July 6, 2017
5:30 P.M.

Board Members Present Staff Present
Elaine CoppParks and Recreation Director Holman
Peter EhrlichDeputy Parks and Recreation Dir. Lecuru
Donna SawyerShawnee Town 1929 Director Pautler
Jennifer Riggs
Rebecca Bailey
Brian Bolen
Board Members Absent
Denise Shannon
Kevin Makalous
Pam Cremer
(Shawnee Parks and Recreation Advisory Board Meeting Called to Order at 5:32 p.m.)

A. ROLL CALL

MS. RIGGS: I call the Parks and Recreation Advisory Board meeting for Thursday, July 6, 2017, to order. Can we have roll call, please?

MR. EHRLICH: Peter Ehrlich.

MS. COPP: Elaine Copp.

MS. SAWYER: Donna Sawyer.

MS. RIGGS: Jennifer Riggs.

MR. BOLEN: Brian Bolen.

MS. BAILEY: Rebecca Bailey.

B. CONSENT ITEMS

1. Approval of the May 4, 2017 Parks and Recreation Advisory Board Draft Minutes

MS. RIGGS: Okay. Did everyone have an opportunity to look at the meeting minutes from the May 4th meeting?

MS. SAWYER: I move for approval.

MS. RIGGS: Do we have a second?

MS. COPP: I second.
MS. RIGGS: All in favor say aye.

PARK BOARD: Aye.

MS. RIGGS: Okay. The meeting minutes are approved.

[Therefore, the motion was made by Ms. Sawyer and seconded by Ms. Copp to approve the Park and Recreation Advisory Board Minutes for May 4, 2017. The motion carried 7- 0.]

C. DISCUSSION ITEMS

1. CONNECT SHAWNEE UPDATE

MS. RIGGS: Move on to the Discussion Items. Connect Shawnee Update.

MR. HOLMAN: Neil Holman, Parks and Recreation Director. We had our final walkthrough on the three projects, so they’re done. Just a few little punch list, but they’re open to the public. This is Grey Oaks coming off of Clear Creek, so turned out nice. The neighborhood, everyone loves it. Obviously it was busy when we were up there. That’s looking at both ways. So, we’ve got that connection completed. The other one was Woodland Place. And so this is from the street as it goes around. Obviously they’ve got sod and stuff, but they’re going to do that this fall. So, they’ll be back. We’ll probably start doing sod in February. So, come around here and then we take the little bend, go over and go over the creek and go into Gamblin Park. So, it turned out nice. And then that’s looking back to a nice big bridge.

And then the last one, Gum Springs. We had a bunch of people come down and clap and say thank you, a bunch of little kids and a mom. So, this is open. So, this just takes right there right up to 66th, that little dead end right there. And then it just goes right into the park right there on that road, end of the road right there. So, those three -- that project is all -- Connect Shawnee is all completed, so it’s good. People are using already. They love it.

2. NIEMAN NOW! UPDATE

Nieman Now! which is -- I think July 20th we’re going to have a neighborhood meeting. And this is on the Nieman Road improvements for the neighbors and the business owners. But one thing I wanted to - RBG has come up with some concepts and just wanted to get the Park Board feedback. They had some shelter and some signage options. So, I think we’ve got like -- I think there’s one bus stop I believe. And so this is supposed to represent our -- kind of look at our signage. I don’t know how that -- am I echoing? The signage and then that roof kind of resembles the roof at our little hub park that we were going to have just south of the Pizza Shoppe. But they’ve got some other ideas. But they’ve got -- and then they’ve got this one. A little bit different. And then they’ve got kind of a different Frank Lloyd Wright one, so anyway given three different options. Any one in particular?

MS. COPP: Neil, I had a question. On like that Option 1 it’s kind of a brown background. Is that a solid? Is that going to be --is it concrete? It’s not something you’d write on or anything is it?
MR. HOLMAN: No. That would be the -- the material, the shelter itself I believe is metal. It’s kind of that rusting -- it’s kind of like the bridges. It’s that self-rusting steel that kind of goes with the stone.

MS. COPP: Okay. So, it kind of weathers?

MR. HOLMAN: Yes.

MS. COPP: Okay.

MR. HOLMAN: It’s weathering steel. And I think that would probably be metal in the back or -- with a design. We haven’t got that far into details yet.

MS. COPP: Now, are these -- these aren’t going to be like bus stop things. These are just little benches along Nieman?

MR. HOLMAN: No. This is a bus stop.

MS. COPP: Oh, okay.

MR. HOLMAN: Yeah.

MS. COPP: Well, I think it’s nice that it’s got a little bit of a shade.

MR. HOLMAN: Uh-huh. Yeah. Yeah.

MS. COPP: On each one of those.

MR. HOLMAN: And I think there’s just going to be one. Looking at the plans I thought it was up here by or right there in front of the liquor store.

MS. COPP: On the east side.

MR. HOLMAN: Yeah. There’s that. What’s that liquor store right there on the corner, Marigold?

MS. COPP: Marigolds, yeah.

MR. HOLMAN: Yeah. So, I think right there.

MS. COPP: Okay.

MR. HOLMAN: But anyway, this is a little bit more, it kind of goes -- I don’t know. In my opinion, it kind of goes a little bit better.

UNIDENTIFIED SPEAKER: I like Option 1 [Inaudible; talking off mic] the Welcome to Shawnee sign [inaudible].

MR. HOLMAN: No. I mean none of them did. I don’t know.

MR. BOLEN: I’m just thinking if it’s [inaudible; talking off mic].
MR. HOLMAN: Yeah. These were just the three options they came up with. And I don’t know if they have to go through TheJo, you know, if they’ve got to --

MR. BOLEN: Sign requirements or anything [Inaudible; talking off mic].

MR. HOLMAN: That’s one question, yeah, I don’t know that. So, then where is some of the options signs. Not really, I mean, I like the pillar obviously. But not really like the Governor’s Mansion, the arm. And what these are supposed to be, they’re supposed to be educational panels. So, we have our walking tour downtown. And so these would be at the Gum Springs, where the actual Gum Springs was and then the Governor’s Mansion, and then the Black Star blacksmith shop. You know, so these would be down Nieman throughout. And that’s just my, I mean I think you can put the look, the black and white picture with the verbiage in there. We’ve done it with our signs, but I don’t think you need the arm. And that’s just my, I mean, I’m just -- I’ll show you the others.

This one -- it is pretty. This one is a very large stone. This is going to be very expensive to cut. Because you see the size, it’s bigger than the person. And that’s usually like a six-foot person. And then you would have metalwork that’s off on the side. And then I don’t know if the verbiage is sandblasted in and then painted black because there’s no panels. I’m just throwing that out there.

Yeah, Donna.

MS. SAWYER: So, Neil, how are you going to make a determination which of these options, the sign options and the shelter options you’re going to --

MR. HOLMAN: It would be staff and then it would be, you know, we get it out to the public. And like I say the 20th they’ll have their meeting and kind of just kind of throw it out and just see which ones they would like to --

MS. SAWYER: I think --

MR. HOLMAN: -- you know, what’s popular, you know, what they feel, you know, so they have a say.

MS. SAWYER: I think Sign Option 2 is nice, but I really like Sign Option 1 because it reflects the other park signage and city limit signage we have. And I think for continuity I think Option 1, recognize that’s my personal opinion if you’re counting.

MR. HOLMAN: We have a sign program. And as you drive anywhere out of Shawnee you have a lot of cities that are trying to copy our signs. So, it is, you know, Prairie Village, Fairway. You know, if you just look at what they’ve done, anyway. And then this one I just -- it may be a little -- the glass block, a little trendy. I just don’t think that’s Shawnee. And again, I’m not here to --

MR. BOLEN: You know I like the [inaudible; talking off mic].

MR. HOLMAN: Oh, that. The one at the playground at St. Joseph.

MR. BOLEN: The elements [inaudible; talking off mic].

MR. HOLMAN: Oh, the Herman Laird Park sign? I guess I don’t know --

MR. BOLEN: I’ll take a picture of it.

MR. HOLMAN: Okay. I don’t --

MR. BOLEN: I walked right by it and I was like [inaudible].

MR. HOLMAN: I don’t know what’s down there.

MS. LECURU: Is it here?

MR. BOLEN: [Inaudible].

MS. LECURU: Is it here? Is it here at City Hall?

MR. HOLMAN: Is it here at City Hall?

MS. LECURU: Or is it further down?

MR. HOLMAN: Is it the Quantrill Raid sign on the corner by the clock?

MR. BOLEN: Yeah, near the clock.

MR. HOLMAN: Okay. Yeah. That’s an historic sign during Quantrill’s Raid an individual got -- that was a Historic Society sign years ago that was put in.

MR. BOLEN: Okay. So, that’s not ours.

MR. HOLMAN: Well, we take care of it, but that was --

MR. PAUTLER: It’s a state historical sign.

MR. HOLMAN: No, I don’t think so.

MR. BOLEN: Anyway, I just [inaudible] if we can make them stand out some [inaudible] stand out more.

MR. HOLMAN: Yeah. Okay. Thank you. And then they’ve got like the, I didn’t put them on here, but then they have like the benches and like the bike rack. I mean we would just do -- we would match whatever those are.

3. MID AMERICA SPORTS COMPLEX UPDATE

So, next up, the Feasibility Study. This is going to be Tuesday, next Tuesday at 11. But this is just a planning. We just got the -- CSL just got the edits from the county. So, we’ve put the executive report together. And it’s still a work session because staff has been working on this and now we’re going to look at having three Councilmembers and three county and three Park Board, Johnson County, so we don’t have a quorum, so we don’t -- because it’s a work meeting so we don’t have, you know, we don’t have to do Open Meetings Act, trying to watch out for that. So, I would like to have, or would like to see if there would be an individual that would like to go to the meeting and just kind of learn more about the Mid-America Sports Complex Study.

MS. COPP: What day is that?

MR. HOLMAN: Tuesday. So, it’s Tuesday 3 to 6. We’re working on a PowerPoint, so me and Noland, the Assistant City Manager, we’re working on a PowerPoint of the study and kind of going to go through it with everybody. And then we’ll see what direction the Council, Johnson County and the elected officials, kind of see where that goes and how they would like to add their two cents. Then we’ll put everything together and come together as a larger meeting, probably at Town Hall, with the whole Park Board, the whole Johnson County Park Board, the whole county, the whole City Council, and the CDB committee. So, then that would be open to the public. So, that would be a larger -- and then CSL will come at that time and then do the main presentation to everybody. So, just throwing that out there if -- just as we kind of go down this road, just wanting to see if somebody would like to --

MS. RIGGS: I’m interested [inaudible]

MR. HOLMAN: Okay. Yeah.

UNIDENTIFIED SPEAKER: [Inaudible}.

MR. HOLMAN: Okay. Because we can’t have more than three either. So, it’s just one of those where if you can.

UNIDENTIFIED SPEAKER: [Inaudible].

MR. HOLMAN: It’s at -- huh?

UNIDENTIFIED SPEAKER: [Inaudible].

MR. HOLMAN: Just three of the committee. Yeah. Three of the Parks Board to match the three. That’s where you get into the Open Meetings Act.

So, it’s up in the park at the Johnson County Administration Building. So, next Tuesday from three to six. So, that would be good.

UNIDENTIFIED SPEAKER: So, can you e-mail out and let us know if you have three or need [inaudible].

MR. HOLMAN: Okay. Yeah. Yeah. So, Jennifer, if you could let me know. Just let me know if you’re there. That would be awesome. And then we’ll shoot it out and just say, you know, if -- who else is available.

MS. COPP: If you need three --

MS. LECURU: We don’t need three. We can’t have more than three.

MR. HOLMAN: Yeah. We don’t need --

MS. COPP: You don’t want any more than four.

MR. HOLMAN: We can’t, so we don’t --

MS. COPP: Okay. Okay. I could show up.

MR. HOLMAN: If you can’t make it that’s fine. Okay. All right. So, we will get that -- we’ll send it out. So, Jennifer that would be nice.

MS. RIGGS: Okay.

MR. HOLMAN: Okay.

MS. RIGGS: I can let you know by tomorrow.

MR. HOLMAN: That’s fine. No, that would be awesome and then we’d be good.

MS. RIGGS: Great.

MR. HOLMAN: And then we will get out when, like I say, when we have the full committee of everybody, then we will definitely get that out and really would like to see it then, really like to have everybody to come. Okay.

D. STAFF REPORTS

1. DIRECTOR’S REPORT

MS. RIGGS: Moving on to Staff Reports.

MR. HOLMAN: I guess, yes.

MS. RIGGS: Okay. Start with Director’s Report.

MR. HOLMAN: So, Director’s Report. We are in today and tomorrow interviews for the manager’s position. And so we -- good candidates, so we’re excited. So, that’s moving along very nicely. Hopefully we’ll be able to let two, at least two people know that they’ve moved on. And then after that, then we’ll make a decision on that. So, that’s moving right along.

2. PARKS REPORT

MR. HOLMAN: All right. Phillip is at the shop. He’s working on a -- he’s meeting with an Eagle Scout, so I’m going to go through his report.

Shawnee Town, in the month of May they got the grading and sodding work done. Had some work on the -- when they were doing the work the contractor broke the sewer line down there at Town Hall, so they got that fixed up.

June, Old Shawnee Days went really well. And then Phillip is working with Charlie on moving the chicken brooder house to Shawnee Town after we get that fixed up.

Seasonal training. We’ve gotten four seasonals this year and they are helping us tremendously out at Old Shawnee Days.

Corporate Challenge and Flag Football. Dale has been real busy up there with marking, painting and getting those fields ready. I think everyone had a good time during Corporate Challenge.

We have been affected by the storm cleanup. We had a little bit of damage as well in the parks. So, that’s been a large cleanup. So, that pile over there. So, if you need mulch, there’s mulch.

Parked was, and I’m going to let Tonya talk about that, a fabulous event. I’m not saying anything. Phillip says, “What an awesome and staff can’t wait for next year.” So, I guess I should read this list.

The brooder house and then the -- we’re getting ready to paint the shop, so early August.

So, that’s Phillip’s report and projects. Any questions?

3. SHAWNEE TOWN 1929 REPORT

MS. RIGGS: So, Shawnee Town Report.

MR. PAUTLER: I have visual aids. These are just some photos that were taking during Old Shawnee Days. Thought you might like to see some of the historical activities that meet our mission of the farm. One thing we did this year that was different at Old Shawnee Days was we concentrated all of the historical activities up at the farm with the exception of the schoolhouse. And then this year, we just had a meeting, we’re going to be moving everything up to the farm just to free up more space. And it’s less confusing if all the historic stuff is in one place. But this was the leather working station, horseshoes. These are all at the farm. This was a new activity a couple years ago and then we just moved it up this year. The chickens are always popular.

We had new signage done this year and a new Ticket to Fun brochure design this year and it all kind of matched. We’re into brands and matching. But it looked very 1920s, all the signs this year, so.

And seeds, we had a really cool garden station where kids could actually plant some beans or they could plant some corn. And that corn is really growing. And it’s about this high now and Old Shawnee Days was a month ago. So, we’ve had some really hot days which corn loves. Or they could take it home with them instead of planting it.

We had balsa airplanes and we had marbles over in the same area. And you could also throw horseshoes. And the kids could assemble their own balsa airplane and take it home with them. And I’m not going to talk about Aquatics yet.

So, some of the other updates at Shawnee Town. We have, let’s see, the Chevy dealership is -- the O.A. Fisher Chevy dealership is the next building that we’re going to be reconstructing at Shawnee Town. And we’re meeting with the architect tomorrow for the 50 percent completion for their role in the project. So, we are well on our way to having a pretty authentically designed Chevy dealership. And that’s going to go into the space that was opened up. It’s going to go just south of the barbershop in kind of the open green area, kind of sort of where the Hart home was, but --

MR. HOLMAN: The typewriter.

MR. PAUTLER: Where the -- oh, the typewriter. Thank you. Yeah.

MR. HOLMAN: We’re not going to tear that building.

MR. PAUTLER: Yeah. We’re not going to tear down any more. So, but that -- we hope to start construction of it in January once some of the new money is freed up. We’re also looking at building the gas station, which is the filling station around the same time. So, more on that as we progress. But we’re really excited about the Chevy dealership. We’ll have some drawings hopefully to show you at the next Park Board meeting that I could give you something to look at.

And as Neil talked about Parked, I’ll just talk about our part of Parked. It was really neat when Tonya came to us a couple months ago and said, hey, what do you think of this Parked event. I’m like, what. So, she brought us up to speed. But the food vendors, all the food trucks, they donated ten percent to our Friends of Shawnee Town organization. And it was such a hugely, successful event that we made over $3,000 for the Friends of Shawnee Town. And we had a booth set up. We had three tables set up with balsa airplanes for kids. Just a nice safe place for kids to come and their parents didn’t need to worry about watching them, and then color sheets. And we kept it pretty simple, but it made a big impact. So, the only thing we regret is not getting water and beverages before all the lines [inaudible]. We went dry for a couple hours and then Tonya took pity on us and gave us some water. But that was a hugely successful event and we plan to do it next year too. So, it was a lot of fun.

Neil also talked about the brooder house. The brooder house is a place where you raise young chicks from the eggs. Once they’re hatched then you have to raise them to be so big before you introduce them into the chicken house with the rest of the adult chickens. So, we have a brooder house that was actually on the same farm as our chicken house and our outhouse that were moved to Shawnee Town. Now, the brooder house will be joining it within the next month or so. It has some work to return it back to the 1920s. But it has great bones and we plan to do that real soon.

And I think that is it. I just want to mention a few of the events coming up for July. We have an Ice Cream Social. The Friends of Shawnee Town is hosting an Ice Cream Social that is on Saturday the 15th from 2:00 to 3:30. And we’re bringing in a couple that makes homemade ice cream with a hit and miss engine in their churn. So, don’t miss that, 2:00 to 3:30 on the 15th. We also have movie night at the barn. That’s where we put up a big [inaudible] canvas on the side of the market shed and we project a movie onto it. So, it’s going to be a Charlie Chaplin movie. And the cartoon before it is Steamboat Willie, which as you might know is the Mickey Mouse, is one of his earliest cartoons. So, it costs you a whopping sum of a nickel. So, Brian, you should get your son to pay for your admission. Maybe he could afford that. I don’t know.

MR. BOLEN: Probably not.

MR. PAUTLER: Yeah. So, one nickel. And that is on the 22nd, the next Saturday from 9:00 to 10:30.

And then finally we have the West Flanders World War I Memorial Plaza that I’ve been telling you about the last few months. The marker is being designed. It’s going to be very much like the Erfurt type marker. Of course all the graphics and everything is going to be different, but the same basic design. And that is going to be dedicated on September 26th. We have moved that up a date by day. It’s going to be Tuesday, September 26th at 1:00 p.m. That is when our Belgian Sister City committee is also here from Pittem, Belgium, so they’ll be on hand to see basically the monument that is being dedicated really in their honor. It honors both the Shawnee residents from Belgium who settled here, which was about 50 percent of the people in Shawnee in 1920 were from Belgium, so a really high percentage. And then it also talks, of course, about the role that that area of Belgium played in World War I. Those are all my points. Do we have any questions?

MR. BOLEN: Charlie, I don’t have a question, but I just wanted to comment on you guys on Old Shawnee Days. That was a lot of fun, you know, moving [inaudible]. The [inaudible] was awesome. Your entire crew did an amazing job. We only went two days and I feel like we could have gone all four and done something different and had a different experience every day.

MR. PAUTLER: Yeah. Thank you.

MR. BOLEN: So, good job to all of you.

MR. PAUTLER: Thank you. It’s very labor intensive because rely heavily on volunteers. So, it’s tough every year to get them to bring all of those programs to us because they’re volunteering their time. And Old Shawnee Days is a long stretch of days, but I think they do a great job. I have a great staff. They make me look really good, so I’m very lucky. Thank you.

MS. RIGGS: Thank you very much.

4. AQUATICS, CIVIC CENTRE AND RECREATION REPORTS

MS. RIGGS: Aquatics, Civic Centre and Recreation reports.

MS. LECURU: So, this month we’re trying just to kind of work our way through the agenda by using the PowerPoint and adding some visuals to it to kind of help people -- it’ll help you see what’s going on. And if we have folks that come to the meetings to get a little bit better understanding. Please let me know if you like it or you think it’s useful and any suggestions you have to make to that.
Aquatics

Starting with Aquatics, the Safe Summer Swim was the program that we developed from our grant that we received from the Johnson County Humans Services and -- oh, heavens. Johnson County Health. A program they have, sorry, Live Well Johnson County. We received $15,000 with the effort to use this money towards ways to get folks more involved in being healthier, living healthier, active lives and stuff. So, the Safe Summer Swim is a program that we initially hoped to spread out a little bit further through Shawnee, but had a hard time finding apartment complexes that through their management practices and stuff that would allow something from the outside. But at Apartment 67, they invited us in. We had a fabulous week of free swim lessons for residents. They just needed to sign up ahead of time. We had 20 folks, 20 kids signed up to participate. And with that that also meant their parents would come and do activities as well. While the kids were learning how to swim with the swim instructors, then the parents were working with -- we worked with the Police Department. And two days during that week they provided information on how to be safe in your home and your apartments and those kinds of things with the parents. And then the other two days the Health Department provided their dietician to come and teach how to provide healthy snacks and food for kids and stuff like that. So, the parents came and participated. The kids did. It was a lot of fun. They had a great, great turnout, and then there was a lot more interest in that. So, it’s nice. That population in the apartment complexes has a higher chance of drowning in water-related accidents. And so it’s really important that we can get this information out. So, that was a great program that we did.

Swim lessons themselves held at both of the aquatic centers are doing great. The first two sessions are complete. We started our third session Monday. They had the 4th off and then we’ll complete that next week. We have a fourth session that’s already planned depending upon demand. It’s a possibility we will add a fifth session, but that will be determined and get out there a little bit later.

The Shawnee Sharks are -- we are hosting the All City Dive this Saturday. So, the Soetaert Aquatic Center will be closed on Saturday for the All City Dive.

And Charlie is having his movie at the barn, we’re having our movie in the pool. So, Dive-In Movie is going to be July 15th. It’s a free event. It’s part of our parks and rec month activities. So, we open the doors at 8:00 to the public. It is free. Everyone is invited. We have flotation devices or you can be on the lawn chairs, whatever works best for you, and the move is Moana. So, lots of excitement and fun with that. So, that will be July 15th at the Soetaert Aquatic Center.

Then on that Monday, July 17th, our Junior Lifeguard Camp will start. This will be the second year that we’ve done this camp. This is to get folks entrusted in life guarding prior to them being old enough to participate. So, they can get the CPR certification. There’s a number of different certifications they’ll get to do. They get to shadow, so it’s been well received and just develop that enthusiasm for an aquatic profession in the future, so.

And then we have -- our Aqua Climb was installed. So, got some fun photos for you. This is prior to us getting the pool opened. We had City Slide come out and restore our slides this year. We went -- the outside of them, as you can see they are teal. We went with a white interior this year that’s -- it’s got a great surface on it and has really improved the slides. And we hope that this maintain them a little bit longer. But they look really super sharp. So, the one on the left is when they were painting as they were preparing it. And then the one on the right there is with the water going through it, so. And we did that at both the Soetaert Aquatic Center and Splash Cove.

Then we also did a little freshening up on the sign right before Old Shawnee Days of Splash Cove. And next year we’ll extend that to the front building sign as well. But it looks sharp out there right now. And there it is, the Aqua Climb wall has been a great hit to the Soetaert Aquatic Center. We always try to keep something new coming up between the two facilities and this was it this year. The picture on the right shows one of our lifeguards when we were practicing on how it was going to work and how we’re going to maintain the rules and this or that. So, they’ve had a good time with it. It is not open during daycare time at the pool just because there’s so many kids there during that time. We can have more people participate with having both of the diving boards open, or all three diving boards open. When the climbing wall is open, so it opens about three o’clock, we do have to close one of the diving boards just because it shares the same water space for it. But it’s one at a time and they can climb up. The nice thing about this we had designed for us specifically is that the base of it that’s in the pool folds up out of the water so it doesn’t disturb, we don’t lose that lane for swim meets. So, that’s been important with that.
Civic Centre

Civic Centre. We are hiring a part-time supervisor. Anyone that you know that is looking for a part-time job, please send them our way. We’ve done really well with our supervisors. They tend to come to us and stay for years. It’s a great job for college students. And unfortunately one of our college students is now an adult and has a real job, so we’re losing Allison at the end of July. So, we are looking for a part-time supervisor. It is during the week five to ten and then weekend dates, either mornings or evenings is usually required. So, we’ve got eight staff folks in that position, so it’s a good job. But if you know of anyone that’s interested it is available on the City’s website.

I know many of you might have been aware that a number of years ago Life Mission Church moved to the Civic Centre on Sunday mornings as a temporary home. And we were notified at the end of June that July will be the last month that they hold services. They found a permanent home and will be moving. Due to that we are going to move our Sunday hours at the Civic Centre back to 11 a.m. to 9 p.m. starting August 6th. So, at the time when they moved to the Civic Centre it was a temporary fix for 18 to 24 months. And they’re right about 18 months. So, they’ve been great to have, but setting up an entire church and tearing it down every week has been a lot. So, I’m really excited for them to have a new, or a permanent facility for them.

Craft Fair is open. Jennifer is working on that. This is for returning vendors. And in about two weeks we’ll open it up to anyone that’s new. This is Peter’s favorite event of the year, so he’s looking forward to coming back and doing that. And kind of like Shawnee Town, we’ve had a couple of maintenance issues. We’ve had some things that we’ve had to fix. We had some sewer issues ourselves. We fixed -- the new roof is in place since our last meeting and our parking lot lights are on order. So, we will be putting new parking lot lights at the Civic Centre and improving the safety in that area right after the pool closes in September. So, it’ll be a couple of weeks that we’ll be doing that.
Recreation

And then Recreation, it has been a super busy summer so far. Our barbeque boot camp has really taken off. We’ve got great publicity. Kate has done a really good job with using Facebook and social media and Twitter and just everything you can and sharing information that we’re on -- I think about every week somebody we know is on one of the new stations. And that’s the barbeque boot camp is one of them. They went out and -- our teacher that leads this class or this camp, which was three different things, he’s out there cooking for the news anchors and stuff. So, we’ve got a lot of great promotion that’s unique to us lately. So, that’s been fun.

Summer camp enrollment is way up. A couple of months ago I showed you -- brought you our summer camp flyer. We did a lot of direct mail to past participants and different folks that have been involved in our programs over the years and it has really made a difference in the summer camps. I think maybe one is -- we’ve had to cancel one camp out of the entire summer. Even our tennis programs or tennis camps, which, you know, we offer three different age groups. Usually there’s one that -- usually the older kids that don’t make and we had them all filled. So, maxing out on those.

So, this week we have our Legos out there. So, we started working with the Lego-themed camps and those have been extremely well received. We were anxious about offering them because the price point is higher than what we normally have done. But I think the quality of them are so high that people are willing to invest in those programs, so we will be continuing that relationship.

Tri-City Trips has been really well received. We took two buses with Lenexa and Mission and ourselves to the Royals game along with other agencies that did that. Our group kind of got together and said, you know, there’s Youth Day at the K, why don’t we do a Senior Day at the K. So, they were instrumental. The Tri-City Trip group was, which Kate is a part of that, was instrumental in getting the Royals to acknowledge that Senior Day at the K. So, it was real well received.

We also participated in a Hutch trip and took 37 participants total. Nine of those were Shawnee. And the fall and winter trips are already filling up. Holiday Lights Tour is on November 29th, and it’s about hall full already. And then There’s No Place Like Home is a fun trip that we’ve had. And she sent out an e-mail to her tour group and it was -- people were calling like within ten minutes, kind of like Brian when he responds to my e-mails. I mean if I send an e-mail he’s responding. It’s great. But anyway, so they were too. They were responding and asking questions and signing up. So, there was some interest with that.

We have our KCBS judging school back this year after a hiatus from last year. And that teaches folks how to be -- it allows them to become a certified judge for barbeque. That’s not just our contests, but all KCBS sanctioned events. And we’ve already got 28 people enrolled. And so there’s 20 spots left in that. And that usually fills up and has quite a waiting list on it.

So, the e-mail list is up to 538 subscribers, and we are seeing additional clicks on that. People are looking for that information that’s coming through, so hopefully you’re seeing that and are using the information that’s been sent out.

And then fall brochures. We’re all working on fall brochures which has a lot of our special events and activities that are coming up, so.
Speaking of special events, had a little few friends over last Friday night for Parked. As you know we took two concert, our two July concerts, combined them into one, added food trucks, stirred, and ended up with a great big party. So, it was much greater than we anticipated, but I think it was well received. I think we learned a lot and we’ll be moving forward. Donna, thanks for handing out tickets and being there and supporting it, so. We had a great time. So, if you ask -- it’s who you ask. Our estimate, our conservative estimate is between 5,000-6,000 people. We’ve got some police that think it was about 12,000. I don’t think it was quite that many, but there was a lot of folks out there. So, I’ll show you some pictures here real quick as soon as we go through these other things.

But July is Parks and Rec Month. So, it’s Get Your Play On. We have activities every week. That information is out there on the website and in our brochure. So, we’ve got Touch a Truck coming up. We have Yoga in the Park. And as I mentioned, the movie Moana is one of our activities. And then the Vine Street Rumble Jazz Group will be at Shawnee Town. So, we’re excited about that.

Tour de Shawnee registrations are open. That is the last Sunday in August. If you’re available to help volunteer that day that would be great. The Shawnee Great Grillers registration is open to returning teams this week with our new RecTrac software. We are testing -- taking registrations for these special events online and it’s been -- something that we couldn’t have done with our previous program. But this upgrade us has allowed us and it’s been very well received. And then as I mentioned with Jennifer the Holiday Treasures Craft Festival is open.

This was a picture of our food lines there over by some of the foods trucks and stuff like that. The weather, we had about four inches of rain the night prior to the event. So, all of our careful planning and mapping and measuring and laying out of where all these trucks were going were quickly trashed and rethought within about 30 minutes. We moved everybody for the most part to the parking lot, so it kind of adjusted some things. But for the most part everybody was pretty well -- received it very well and was understanding of all of that.

We had 16 food trucks that participated. Our band was Retroactive which was a fun 80s groups. And 80s, 90s, I swear the people think it’s their music today, so everybody was out there dancing and having a good time. In between -- there’s another shot of some of the food trucks that we’ve got there. During the intermissions of the band we had two different intermissions. One was our taekwondo group. They performed and had -- we very well received. The kids really enjoyed that. Got up there and saw that. And then we also did a Mad Science. Some of the kids up there watching the Mad Science presentation and stuff, which is another camp that we’ve offered throughout the summer. So, another -- this is early in the evening about 6:30. We started at 5:30. This is at 6:30 and we don’t have any photos a little bit later because -- but I think Visit Shawnee, of course they always support everything we did. They gave away 1,200 balloons and ran out by 8 o’clock. So, that was lots of fun there. And we ended with fireworks. As you can see here they were spectacular because we have no pictures of the fireworks, but they were good because I couldn’t figure out how to do it.

But we will be regrouping all the different departments, police, fire, emergency services, Shawnee Town, Public Works. Parks did a phenomenal job supporting and making sure we had everything we needed. And then my staff just -- they embraced it. They came up with some really fun, outside of the box ideas and it was a good time. But we’re going to get together with the holidays and stuff this week. We have vacations, trying to get everybody at one location to kind of do a recap on that and see where we need to move forward with it. We’ll be meeting next week and going forward with that. But the sponsors we’re all very pleased with the response and the folks that were out there. And I think we’ll have more folks next year.

MR. EHRLICH: Question, Tonya.

MS. LECURU: Yes.

MR. EHRLICH: On the food trucks, you say -- when you said the sponsors, are you referring to the food trucks being --

MS. LECURU: No. We had sponsors for the event. So, Overland Park Regional ER.

MR. EHRLICH: Overland Park Regional, right.

MS. LECURU: Then the fireworks were sponsored by Bratton Brothers Contracting, Weaver’s Automotive and W. Vielhauer Plumbing. So, they did that. Then we also had The Other Place was a sponsor of our beer truck. So, those were all sponsorships where they at different levels committed to that. And then the food trucks each paid a small fee to participate to be there as a commitment. And then as Charlie mentioned earlier they donated ten percent of their gross sales to Friends of Shawnee Town.

MR. EHRLICH: So, based on that the average food truck did about $2,000 of business if you took 16 at two is 32,000.

MS. LECURU: Right. I think the smallest donation from a truck that we received was about $150 and the greatest about $320.

MR. EHRLICH: Terrific. The food trucks were pleased?

MS. LECURU: They were very pleased. They were very pleased. And again, if the first -- they’re like, well, how many people do you expect. And like, well, this is our first time. We’ve added food trucks to it. We usually have, you know, 1,200 to 1,500 max people here. But, of course, we know with food trucks that’s going to expand and it really expanded, so. And it was one of those things that it expanded so quickly that as we did it as a Facebook event and people say, you know, I’m interested or I’m going and, you know, kind of somewhere in the middle lies the truth is what we’ve been told. But as it started snowballing basically, you’d send it somebody and they’d send it to their friends and so people just expanding on it that it was like we don’t need to do any promotion. We don’t want to do any more advertising on this other than the fact to say, hey, there are going to be long lines. Please be patient. You know, this is what we have available. Don’t bring your dogs, you know, those kind of things for the safe environment. So, those are the kind of things that we promoted at that point, but it continued to just grow and grow and grow. So, we added shuttles at the last minute, which The Other Place sponsorship helped us pay for those shuttles. And they were very much used. So, it was good.

MS. RIGGS: Where did they shuttle from?
MS. LECURU: We shuttled from Mill Valley High School and Riverview Elementary. I think we learned that obviously Mill Valley has a parking lot that’s large enough to accommodate all of it, so there really was no need for two different locations. Our initial thought was probably with Riverview is that if folks parked there they could probably walk just as easy because it’s sidewalks from here to there. But we did put it on the route. So, I think we’ll probably secure that as a parking opportunity, but not put it on the shuttle route and just shuttle from Mill Valley back and forth. And then with the -- there’s some drainage or some road construction out there. And so the route had to go down 47th and Monticello and back rather than coming down Johnson Drive. So, it was a little bit longer route I think than it would have been if there hadn’t been some road construction and stuff like that, so.

MR. EHRLICH: One more question. Of the attendees what percentage would you say were adults and how many -- what percentage were children?

MS. LECURU: You know, it was definitely a family event. I mean there were neighborhoods. There were these huge groups of families that came together and stuff like that. So, while there were some folks that were just adults, I think almost 75 percent of them probably had a child, at least one with them. I don’t know. Donna, what would you -- I mean you saw them all when they came by to get their balloons.

MS. SAWYER: There were a lot of families there. I agree with your assessment. But there were, I spoke to a lot of groups who were just, you know, girls night out and those kinds of things also. So, there was a good mix. But I think about 75 percent who had kids with them is fairly accurate.

MS. LECURU: So, the fun activities that Friends of Shawnee Town provided, we had bounce houses. Just people bringing their, you know, their gloves and Frisbees and playing up on the upper fields and stuff. But the Parks staff, like I said, did a phenomenal job. We had a full weekend tournament starting at 7 a.m. the next morning. And you wouldn’t have had anything out there the day before. They did a great job getting it all ready and back it. So, it was a busy weekend.

MR. HOLMAN: We had, what, 2,000 --

MS. LECURU: Uh-huh.

MR. HOLMAN: -- people coming.

MS. LECURU: Uh-huh.

MS. RIGGS: Thank you, Tonya.

E. ADJOURNMENT

MS. RIGGS: Do we have any discussion from the board on anything? Okay. I’d entertain a motion to adjourn.

UNIDENTIFIED SPEAKER: So moved.

UNIDENTIFIED SPEAKER: Second.
MS. RIGGS: All in favor say aye.

BOARD MEMBERS: Aye.

MS. RIGGS: All right. We’re adjourned.

[Therefore, the motion was made and seconded by to adjourn. The motion carried 7-0.]
(Shawnee Parks and Rec Advisory Board Meeting Adjourned at 6:23 p.m.)

CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das July 27, 2017

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Tonya Lecuru, Deputy Director Parks and Recreation

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