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Page 20 SHAWNEE PARKS AND REC ADVISORY BOARD MINUTES April 6, 2017


CITY OF SHAWNEE
PARKS AND REC ADVISORY BOARD MEETING
MINUTES
April 6, 2017
5:30 P.M.

Board Members Present Staff Present
Peter EhrlichParks and Recreation Director Holman
Donna SawyerRecreation Specialist Keenan
Denise ShannonCommunications Manager Breithaupt
Pam Cremer
Kevin Makalous
Brian Bolen
Rebecca Bailey
Park Supervisor Sean Thomas
Board Members Absent
Elaine Copp
Jennifer Riggs
(Parks and Recreation Advisory Board Meeting Called to Order)

A. ROLL CALL

MS. CREMER: Okay. I’m going to call the Thursday, April 6th Parks and Recreation Advisory Board meeting to order. First we’re going to have a roll call.

MR. EHRLICH: Peter Ehrlich.

MS. SAWYER: Donna Sawyer.

MS. SHANNON: Denise Shannon.

MS. CREMER: Pam Cremer.

MR. BOLEN: Brian Bolen.

MR. MAKALOUS: Kevin Makalous.

B. CONSENT ITEMS

1. Approval of the March 2, 2017 Parks and Recreation Advisory Board Draft Minutes

MS. CREMER: Okay. First, Consent Items. We’re going to have approval of the March 2nd Parks and Recreation Advisory Draft Minutes. Is there any discussion?

MR. BOLEN: I do have one correction. On one page, I think it’s page 7 of 8 of the minutes --

MR. HOLMAN: Page 7?

MR. BOLEN: Yes. Let’s see. It might be a different page number on my PDF file. Where we’re talking about the Community Center.

MR. HOLMAN: Uh-huh.

MR. BOLEN: Okay. It’ll be on page 6 towards the bottom middle there, where it says, “MR. BOLEN: That’s what I was wondering,” and I think Kevin said that. And then Mr. Makalous’ comments, “Tonya, thanks. I have a question,” that should be attributed to myself. They just got flip-flopped there.

MR. HOLMAN: Oh, those two got flipped.

MR. BOLEN: Yeah.

MR. HOLMAN: Okay.

MR. BOLEN: Yeah. The correct order, just the names were flip-flopped there.

MR. MAKALOUS: Sounds good to me.

MR. HOLMAN: Okay. Does that sound good?

[Inaudible; talking over one another.]

MS. CREMER: So, can I get a motion to approve the corrected minutes?

MR. EHRLICH: I motion to approve.

MS. CREMER: Thank you, Peter. Anybody want to second?

UNIDENTIFIED SPEAKER: Second.

MS. CREMER: Okay. We have -- it’s been moved and we’ll take a vote. All in favor?

BOARD MEMBERS: Aye.

MS. CREMER: Any opposed? Okay.

[Therefore, the motion was made by Mr. Ehrlich and seconded by Mr. Bolen to approve the February 2, 2017 Park and Rec Advisory Board Draft Minutes. The motion passed 6-0.]


C. DISCUSSION ITEMS

1. 2017 CITY SATISFACTION SURVEY RESULTS

MS. CREMER: Then we’re going to move on to the survey, the 2017 City Satisfaction Survey results.
MS. BREITHAUPT: Okay. Hello, everybody. I am Julie Breithaupt and I’m the City Communications Manager. And thank you all for having me tonight. We’re just going to go over some of the Parks and Rec results from the Citizen Satisfaction Survey.
2017 Citizen Satisfaction Survey
Parks & Recreation Advisory Board

[How the Survey Works slide]
First I’ll just tell you a little bit about how the survey works. We partner with ETC Institute. They’re out of Olathe. They’re the same company that we’ve partnered with for our previous two citizen satisfaction surveys that we did in 2012 and 2015. It’s a seven-page survey and it’s mailed out to random households, to about 3,000 of those. The goal was to get about 400 surveys returned. And we greatly exceeded that goal with getting about 650 just over that return. So, the researchers were very happy with that sample. We also provided a link online for folks who didn’t get the survey in the mail, but still reached out and wanted to proactively take the survey so their opinions could be heard. So, those results are tabulated separately. The ones called the mailed surveys are, you know, random surveys. The ones online where people proactively go online and click on the link themselves, those are non-random because it’s just not as easy to track, you know, who’s filling that out and how many times they fill it out. So, I’ll talk a little bit more about some of those results a little later in the presentation.

[Location of Survey Respondents slide]
This map represents kind of where the surveys were filled out in the City. So, obviously the yellow shaded area represents our City limits. And the red dots are indicative of the people who filled out the survey. So, you can see it’s a pretty good representation all across the City.

[Citizen Satisfaction Survey - Positive perception of the City slide]
Really the overwhelming feeling from this satisfaction survey is that people are very satisfied with Shawnee. It was really kind of nice to go through and see all of this, but I’ll just throw out a few stats. Ninety-six percent say Shawnee is an excellent or a good place to live. And that’s very, very high. When I was talking to the representative at the ETC Institute, he just said that’s just far and above what other cities, you know, the kind of ratings that they get. So, that was pretty cool to see. Ninety-one percent were satisfied with the quality of City parks and rec programs and facilities, eighty-six percent with the number of parks. Eighty-two percent were satisfied with special events and eighty-one percent were satisfied with the number and quality of our outdoor athletic fields.

[Q. 10 Satisfaction with Various Aspects of Parks and Recreation slide]
This is kind of hard to see, so I apologize for that. But this kind of rates the -- it just shows a little bit more in depth and more detail about the satisfaction with various aspects of parks and rec in general. And anything that is that royal blue or the light blue means either very satisfied or satisfied. So, anything blue is great. The white kind of chunk of number that you see there is neutral, so they didn’t really have strong feelings one way or the other. And then the red are people who said that they were dissatisfied. So, as you can see through there we went over that 86 percent for the number of City parks. That’s obviously a heavy area of people are very satisfied with that. Also the special events. So, we listed a couple things on there just to kind of jog people’s memory, so the Tour de Shawnee, the summer concerts, you know, any kind of our summer events. Again, that was another area where people were very satisfied. And you can kind of see just really across the board it touches on a wide variety of topics between all of our trails, walking and biking trails, Shawnee Town. It hits on our aquatic facilities, all of our recreation programs for kids, adults, and seniors, and also the skate park and the Civic Centre in general. So, there’s just a wide variety of aspects within Parks and Rec. And really the takeaway from this is that there’s just an overwhelming amount of people who are very satisfied with that. So, that’s good news.

[Q10. Satisfaction with Various Aspects of Parks and Recreation - 2012 to 2017 slide]
This next slide, again, I’m really sorry. It’s kind of hard to read. But you can see on here the kind of orange color is 2012. The yellow represents the survey results from 2015. And then the royal blue is our most recent results that we just received. And again here it’s just another indicator of how people are feeling. There are a couple of things that saw some pretty bit jumps. About the fifth one down there, I’m sorry, fourth, terrible at math. The ease of registering for programs. You can see that that really jumped from 2015 to 2017. It went from about 67 percent up to 79 percent. Then the other just kind of notable thing that we saw where on the City Aquatics Facilities, which is the fourth from the bottom, just something to be aware of. It creeped down just a little bit. But again, I did follow up with our representative at ETC and he said still the numbers across the board here are just overwhelmingly positive. But that’s, you know, just kind of something to keep an eye out. And, you know, in general it looks like the numbers dipped back a little in 2015 for whatever reason. But they’ve really rebounded and grown since then for this year.

MR. MAKALOUS: Are we allowed to ask questions?

MS. BREITHAUPT: Oh, yeah, for sure.

MR. MAKALOUS: So, I’ve noticed the aquatics facilities on this slide and the previous slide that the trend line is going negative -- or going down on aquatic facilities year over -- the ‘12, the ‘15, the ‘17, it’s all regressing backwards. And then the previous slide, the aquatics facilities were rated as the number one -- had the largest percentage of dissatisfied respondents. Do we have any correlation to the -- whether or not that is because so many cities around us have indoor aquatic facilities that they’ve brought online?

MS. BREITHAUPT: Right.

MR. MAKALOUS: For instance Olathe, and we don’t. Or is it that our existing facilities are no longer meeting the needs?

MS. BREITHAUPT: Sure. Yeah.

MR. MAKALOUS: Is there any way to differentiate that from what we’re seeing here.

MS. BREITHAUPT: Yeah. And, you know, the short answer is, you know, we can’t be a hundred percent sure because in the survey it didn’t really allow for kind of an explanation of that. However, I did ask about that because I noticed that as well. And it’s interesting because kind of later in this presentation you’ll see that we still, when compared to the metro and to nationwide, our aquatic facilities are still rated higher than a lot of them. And we’ll get to that a little bit later. But I did follow up with the ETC folks about that. And they said, you know, that can really be a sign of, right, Olathe just recently opened their community center. Lenexa is doing a lot with their kind of new civic center/community center area that’s coming out. You know, Matt Ross. And so I think -- in Overland Park. And so I think as people are, you know, kind of aware of that that that could be a lack. And then when we get to the Community Centre, you know, proposal you’ll kind of -- I think it’s a little telling when we get there as well. Yeah. But please stop me during the presentation if you have any questions.

But, yeah, again, you know, you can’t really say for sure, but yes. That was -- and that’s kind of why I pointed it out because it’s just something note.

MR. HOLMAN: The phone calls that I get, especially from Ward -- out Ward III, they’re dissatisfied because they don’t have a pool.

MS. BREITHAUPT: Yeah. And when I was talking earlier.

MR. HOLMAN: And I can’t say that, you know, I mean it’s not -- but for the people that I talk to, e-mail and phone, the pool or indoor pool that’s a big thing.

MS. BREITHAUPT: Uh-huh.

MR. HOLMAN: And that just keeps growing. That number keeps calling.

MS. BREITHAUPT: Well, and what I was talking, and I’ll talk a little bit about -- more about this in a minute. But when I was talking about the online survey that we had provided a link for folks to go online if they didn’t receive a paper survey in the mail. I received quite a few, I mean dozens of either calls or requests via social media for people to have that. And every time they would say, well, I want my voice to be heard about the community center. And again, when we get later into the presentation you’ll see why that was a big factor with the online surveys. They were clearly wanting to get something heard about that part of it.

[Q11. Parks and Recreation Services that Residents Rated as the Most Important for the City to Emphasize over the Next Two Years slide]
This question looked at Parks and Rec services that residents rated as most important for the City to emphasize over the next two years. We would say the number of walking and biking trails, you know, were kind of the biggest one. But you can see number of City parks and aquatic facilities that kind of rounded out the top three. And there were -- you can kind of look at the other categories as well. But really the number of trails, parks and aquatics facilities were definitely most important to the folks who filled this out.

[Q16. What are your primary sources of information about City issues, services and events? 2012 to 2017 slide]
I wanted to include this slide because I thought it showed some interesting trends here. But we asked people basically how are you getting your information about the City issues. And this was not Parks and Rec specific, it was more just kind of overall about City issues, services and events. And the reason I really thought this was interesting is because you can see, you know, we asked a variety of different ways. And you can see the Shawnee Dispatch is still, you know, gets a lot of attention, the same with CityLine, with our quarterly newsletter that goes out. But you can see also the City’s recreation catalogue. Again, that dipped back. That yellow is 2015. It dipped back a little bit, but then it’s grown enough to surpass where it was at in 2012. So, 42 percent is still a good chunk of people who are getting that, looking through it and getting information that way. I also wanted to look at social media, which is really no surprise here. You can see that since 2012 to now it’s grown pretty immensely. And that number will just realistically continue to grow. And I just wanted to bring that up because we’ve been, you know, pretty active on it as a city. And then Kate is great over, you know, and sharing information about different programs and events going on. So, I feel like we’ve really kind of stepped that up and I think that that was what was really reflected in these results that you can see that the people are responding to that and going there to get information, not only about the City events, but Parks and Rec specific.

[Q20. Have you visited the City’s website during the past year? slide]
This was just kind of another indicator. We were asking people if they have visited our City’s website during the past year. And again, you can see here the bulk, we’re, you know, saying that they’re coming to get news updates about the City. But then the next biggest chunk was to sign up for our Parks and Rec program.

And not to veer off topic here, but I am on the website committee that we’re in the middle of our launch right now. And Kate was over meeting with the CivicLive staff today and it really is going to be cool once it finally comes to fruition. We’re starting to get into the kind of the heavy lifting part right now where we’re reviewing like 2,000 pages of content and reorganizing and rewriting. And so we have a whole lot of work ahead of us. But in the end we’re going to have this really cool looking website. And I think that the Parks area, and we were just kind of, you know, kind of spit balling with the different design ideas and everything today. And I think it’s going to be really cool. And far and above, we were looking at all of our Google analytics, far and above our Parks and Rec is what gets the most hits and the most traffic from our website. So, that’s going to be a really crucial part and really cool thing moving forward. And really it was our pools is basically number one. And then Parks is a very close second. So, that’ll be really nice, nice for people, and I think easier for them to find information when they go there once we get it launched.

MR. EHRLICH: Julie, I have a question.

MS. BREITHAUPT: Yeah.

MR. EHRLICH: On what date did this survey close?

MS. BREITHAUPT: Oh, I would have to look specifically, but we sent it out, I believe, the second week in January. And we had about six weeks. So, it was in February. I’d have to look for the exact date, towards the end of February.

MR. EHRLICH: So, on the previous slide there were a couple of things that surprised me. One was the low, probably the slide prior to that. The low number of people that use the, or acknowledge the e-mail updates from the City. It seems like it either comes out more often or I appreciate it more because it’s concise. It takes you to the links and it’s beneficial. And on the opposite end of that I find the Dispatch going up in popularity to be amazing.

MS. BREITHAUPT: Yes. So, just speaking first about the e-mail updates. You know, I as the Communications Manager have found all of this information really interesting for me especially because I’m still new-ish here. But obviously e-mail updates and getting people to sign up for our notifications are definitely something that we need to drive more. Frankly, I’m not even sure that people know it’s available. You know, I just don’t -- it’s not super prominently displayed on you website right now. And I don’t know that there is a whole lot of, you know, push for that happen. But that’s good information for me because I can definitely start to push that now via social media and whatever other avenues we have to try to get more people signed up for it. So, if you go on there now, you know, you can sign up for a host of different, you know, portions of the newsletter or e-mail notifications or you can do all of them or just pick and choose some of them. And I mean we have a couple thousand who are signed up for it. But, yeah, there is so much room for more. And you’re right, I think it’s easier because you get a focused, you know, like we just got the Parks and Rec one that just came out a couple days ago. Just more focused and the same with the City’s side of it. So, that’s definitely something that we’re going to be pushing more to try to get more awareness of that. I think that’s the issue is that is that people aren’t aware of that.

And then secondly, the Dispatch, yeah. I mean they’ve obviously cut down their coverage of, you know, who they circulate the paper to. So, yes, I think that’s interesting too. However, I do think that, you know, that for a certain, you know, part of the population it’s right there on their driveway, it’s easy for them to pick up. And, you know, if they’re getting the Dispatch all the time, if their service hasn’t been interrupted, some people’s has, then, you know, that’s something that they’re like, oh, yes, I get the Dispatch, check on the survey. You know, so I do still, I mean, it’s definitely still a viable, you know, publication and very important and something that we should, you know, be, you know, supporting and be in contact with them. And I have a real good relationship with one of the reporters there. And so I’m definitely always trying to get out the word about our events and everything. But, yes, that’s good moving forward for also, you know, for Parks and Rec. And if there is anything we’re trying to get out, I mean it’s obviously, I mean the numbers are right there. You know, it’s a very viable publication that’s still important in our community.

MR. EHRLICH: Thank you.

UNIDENTIFIED SPEAKER: Well, and keep in mind that the Dispatch [inaudible; talking off mic] also the articles as well show up on Facebook.

MS. BREITHAUPT: Yes.

UNIDENTIFIED SPEAKER: They’re easily shareable.

MS. BREITHAUPT: Yes.

UNIDENTIFIED SPEAKER: But then it can create [inaudible; talking off mic].

MS. BREITHAUPT: Yeah. And I share their stuff on our Facebook all the time. Yeah. And vice versa. So, you know, I mean I think it’s nothing but a good relationship and that it should continue to be that because we can only help each other.

[Q.34 How supportive would you be of the City building a new indoor Community Center at 61st and Woodland? slide]
Okay. So, the big old community center question. This is the one that generated quite a bit of interest. So, you can see that we asked people how supportive they would be of a community center out west near 61st and Woodland. So, this first pie chart here is from the mailed surveys. So, you can see that 64 percent were either supportive or somewhat supportive. And that was from the random survey that was mailed out. The other number, which is quite a bit higher, 84 percent, is from the online portion of the survey. And so there were -- I think we had just over 200 people fill out the online survey. And again that’s a pretty high number because that’s, you know, people proactively saying that they’re going to take 15 to 20 minutes of their lives to, you know, fill this out without kind of being prompted by receiving something in the mail. They were going to seek it out. And so 84 percent were either somewhat supportive or very supportive of a community center from the online portion. And again, still an overwhelming amount were supportive as well from the mailed survey.

[Community Center Support by ward slide]
So, we broke this out by ward. Most of -- I should say most of the results are all broken out by wards. If anybody is interested in kind of going in and looking at that, it’s all online. So, you can look at all that. But here, so this was specifically for the community center question. So, you can see that from the -- from very supportive or somewhat supportive you can definitely see what wards were supportive here. Very supportive, Ward III and Ward I, also Ward IV were all kind of in that. But Ward III was clearly the most in favor of it. And then if you drop down to somewhat supportive, kind of that next level, you can see that again Ward III was kind of taking the lead on that. And the not supportive, Ward II was the highest in that. But again, you know, with the 64 percent being supportive you can see obviously most of that support is coming from Ward III. Are there any other questions on this because this is kind of confusing?

MR. BOLEN: I’m not sure if you’re going to cover this next, Julie, but I’d be interested to know -- I think there was a question on the survey of would you be willing to pay for it.

MS. BREITHAUPT: Oh, yes.

MR. BOLEN: Okay. Okay.

MS. BREITHAUPT: What a good transition, Brian.

MR. BOLEN: Great. Okay.

MS. BREITHAUPT: Thank you.

MR. BOLEN: You’re welcome.

[Q35. What is the maximum amount of additional property taxes you would be willing to pay per month for the development and operations of a new indoor community center? slide]
MS. BREITHAUPT: Yeah. So, we did ask, after we were asking -- trying to gauge support for the community center, we were asking about the maximum amount of property taxes that people would be willing to pay per month. And you can see here, you know, over half said none. And then but 33 percent say they would pay $9.95, so about $10 a month. And then it gets, you know, quite a bit smaller from that. Obviously the highest amount that we put on there was $13 a month. And it was kind of interesting because eight percent were willing to pay that and then there was a smaller amount for the other two amounts. So, yes. I’m sure this is probably the main challenge obviously in it. But you can see from the people that we gauged that’s kind of how it fell. So, more than half said, no thank you, we don’t want to pay anything. And the next largest chunk, which was 33 percent said that they would pay about $10 a month.

MS. CREMER: Can you divide that out between the 84 percent from the online survey people and --

MS. BREITHAUPT: Oh, you mean the --

MS. CREMER: The I don’t want to pay anything. What did the 84 percent say?

MS. BREITHAUPT: You know what? I didn’t look at that, but I will get that and I’ll send it to you.

MS. CREMER: Okay.

MS. BREITHAUPT: Yeah. I will send that. Yeah.

MR. MAKLOUS: Do we also have a breakdown, Julie, by ward for this particular question because I think that would be interesting to know as far as, you know, the demographics of Ward IV are quite wide whereas II is kind of different.

MS. BREITHAUPT: On the tax question, yeah. I can definitely get that for you as well.

MR. MAKLOUS: That would be great, thanks.

MS. BREITHAUPT: Yep, you bet.

MR. EHRLICH: Julie, I think it’s the same question I had and I’m having a little trouble because I have a cold in my head, so I’m not hearing real well. But the people that are saying I won’t pay a penny tax or they won’t pay a penny -- some of them won’t pay a penny for anything, they object to it.

MS. BREITHAUPT: Sure.

MR. EHRLICH: So, is that the same question that what percentage of those who would not pay live in Ward IV or III?

MS. BREITHAUPT: I will look at that.

MR. EHRLICH: The question, okay.

MS. BREITHAUPT: Yes. Yeah. And I apologize for not having that. But I will definitely get that information and get it out to you all.

[Q10-02 Satisfaction with number of walking and biking trails slide]
I wanted to show a few of these slides. There are quite a few questions on this survey, you know, not only pertaining to Parks and Rec, but kind of everything. And they’re asked and then the results are presented in a variety of ways. So, I would be up here forever and nobody wants that if we presented all of that. But I wanted to show a little sample of it just so you guys can see what else is available if you want to go online and dig into any of these.

But you can see this is representative of people -- we asked them about their level of satisfaction with the number of walking and biking trails. Again, that dark blue color is very satisfied. The light blue is satisfied. So, you can see geographically on here kind of where the people, you know, are really, really happy with it, or, you know, kind of more out west just east of K-7. And then there was just a small pocket that was neutral. But I mean really it’s the vast majority of people are very happy with that. But I just think was interesting in how it’s presented as you can see the people, where the people who are super happy with it are living.

[Q10-12 Satisfaction with Shawnee Town 1929 slide]
And same here. I just took out a satisfaction with Shawnee Town. Again, basically the whole City is either somewhat or very satisfied with Shawnee Town. Again, you can see the representation with the dark blue of the areas of the City who responded that they were very, very satisfied.

So anyway, I could, frankly, I could spend hours looking through that because I think that’s kind of fascinating. But anyway, and it’s like that for most of the questions if you want to go in and kind of dig into the maps.

[Satisfaction levels slide]
So again, overall, the satisfaction levels are significantly higher in Shawnee than the regional and national averages in almost every area. And I’ll get a little bit more into that. Shawnee rated above the KC Metro average. So, that’s kind of a regional area, both on the Kansas and Missouri side, in 50 of 52 areas. And the City aquatic facilities were 27 above that regional averages. Parks and Rec programs and facilities were 24 percent higher than the average in those areas. So, those are some really good numbers.

And the same with how we rated above with the national averages. Forty-eight out of fifty-two areas we were above average. So again, the aquatic facilities, 35 percent better than the national average here in Shawnee. And then Parks and Rec programs and facilities, 27 percent higher than the national average. So, some really good numbers there as well.

[Overall Satisfaction with Parks and Recreation Shawnee vs. Kansas & Missouri Region vs. the U.S. slide]
This is another question on the survey where we touched on the overall satisfaction. Again, this just shows kind of what I was just talking about before, but it just shows on kind of a different basis. But again, the blue, the Royal blue represents Shawnee. The red is regional. And then the kind of yellow-ish is the national average. So again, you can see like our highest is number of City parks. We’re 86 percent and that’s compared to the regional average of 72 percent and the national average of 68 percent. And this is again on satisfaction levels.

The other one I thought was really interesting here was the ease of registering for the programs. We’re nearly 80 percent higher than the average. And you can see that compares to about 62 percent in both regional and national averages. So again, it’s just nice to see that blue kind of stretching out there because that means that we’re doing better on the average than the regional and national ones.

[Significant Increases from 2015 slide]
I also just wanted to kind of outline some significant increases from the 2015 Satisfaction Survey, the last one that we did. Again, the ease of registering for programs went up about 12 percent. And this is just for Shawnee specifically. The fees charged for our Rec programs, the satisfaction level with that went up eight percent. Parks and Rec special events that went up seven percent. Adult programs are up six percent. City parks, athletic fields, and youth programs are all up four to five percent.

[In-depth results online slide]
And again, like I mentioned earlier, there is, I mean, just, you know, a host of information online about this. And if you just go to CityofShawnee.org and it’s under the News items and it just says 2017 Citizen Satisfaction Survey. And we did a little blurb where we kind of did some of the highlights. But then there is the actual survey and the Internet results, the online survey results as well. So, it’s all right on there and you can kind of go in there and then there’s a copy of the actual survey as well.

And I would be happy to take any questions.

MS. CREMER: Were there any significant decreases in satisfaction?

MS. BREITHAUPT: Not really. Yeah. That’s what was kind of exciting to see. So, yeah, there was just that slight trend on the aquatics facilities. But, you know, as Kevin was saying I really think a lot of that might have to do with kind of the visibility of the other community centers and aquatic facilities that are opening around just our area here in Johnson County.

MR. BOLEN: Julie, I have a question about some of those survey questions were confusing to me in the sense that, okay, so one of them was are you satisfied with the number of City parks. Well, me personally I’m not satisfied because I want more.

MS. BREITHAUPT: Uh-huh.

MR. BOLEN: So, do I answer satisfied or dissatisfied. And I think the same goes for somebody who says, no, I’m satisfied there’s enough or I’m dissatisfied there’s too many.

MS. BREITHAUPT: Right.

MR. BOLEN: I wonder if there is a way that maybe we can capture some of that next year to get, or in three years when we do it again.

MS. BREITHAUPT: Sure.

MR. BOLEN: Because knowing that we’re satisfied with the number of parks doesn’t really tell us whether we -- our citizens want more or fewer or the direction that goes.

MS. BREITHAUPT: Yeah. And kind of the reason that we asked the questions in the way that we did is that’s how we’ve asked them since 2012. And we do that so we can get some benchmarking and see some trends. Because if you start kind of tinkering a lot with the questions, then you can’t really compare it to the years back. I do see what you’re saying in that. And the next time we do the survey we could certainly add an additional question to try to kind of hone in on that a little bit more. But, yeah, the reason the questions are, that most of the questions are kind of asked as they are is just so we can really start to track trends. And we’re really -- now, that you get, you know, three surveys deep into it, you’re really kind of able to see some of that. And so that’s why we want to keep a lot of the questions the same. But again, yes. When we redo the survey in a couple years we can definitely add kind of more specific questions. You know, you don’t want to do a lot because it’s, you know, it’s asking a lot for people to sit down and fill it out. And clearly a lot of people were way more than willing to that we thought, but they try to keep it around 44 or 45 questions and we had it at 44. But again, yeah, there’s some that probably won’t be on the survey in a couple years because it won’t, you know, be as pertinent at that time for certain things. But yeah, there’s definitely opportunity to kind of get more specific and hone in on a certain topic that you’re wanting to find out.

MR. HOLMAN: I would like to say that in the 2018 budget I put in for -- every five years we do a Parks and Rec needs assessment. That is in for 2018. So, some of that we might be able to add that question or kind of tweak. We do the benchmarking as well along with ETC does about every city around here in Kansas City. So, we could probably look and when we sit down, we kind of go through those. And we’ll bring it here and we’ll go over all the questions like we usually do.

MR. BOLEN: That would be great, Neil. Thanks.

MS. BAILEY: Julie, you probably said this before, so I apologize because I came in a bit late. How many people received the random paper survey? And then what was the percentage of people who filled them out.

MS. BREITHAUPT: Sure. Yeah. So, they mailed out about 3,000 surveys and their goal was to receive 400 back. And we got 653 I believe it was. So, we far exceeded the goal of how many they were expecting to get back. And then on top of that we did an online link for people who didn’t receive the survey, but wanted to still fill it out and kind of let their opinions be heard. And we had about 200 people who just proactively went out and filled it out online.

MS. BAILEY: Thank you.

MS. BREITHAUPT: Yeah.

MS. BAILEY: And again the result you showed us here were, other than that one slide where you broke it out between the paper surveys and the online surveys.

MS. BREITHAUPT: Yeah.

MS. BAILEY: The rest of these slides, was it based exclusively on the paper surveys?

MS. BREITHAUPT: It was, yeah. And the reason we kind of do that, and again you can go in and look on the online survey results as well. And it very closely mirrors what the paper surveys, except for that community center question. Because it feels like a lot of people were proactively going on for that question. But, yes. And the reason that we do that is because, you know, they can scientifically guarantee within like a three percent range that these results are good random ones. Whereas, the online survey, you know, you or I could technically go on there and fill it out 15 times and they wouldn’t really know. So, yeah, so that’s why we stick most of that on the random surveys.

MR. ERLICH: Julie, for the online surveys do you have any indication of where the citizens were from, what ward they were from, who filled out the online survey?

MS. BREITHAUPT: Yeah. We do. And I can definitely get that information for you. It was a lot of -- it was a lot of people out west.

MR. ERLICH: Okay.

MR. HOLMAN: Yeah. Julie can send me the PowerPoint and then some of the other stuff?

MS. BREITHAUPT: Yeah. Do you want this PowerPoint?

MR. HOLMAN: Please. And then I can get it out to everybody. Is that okay?

MS. BREITHAUPT: Perfect.

MR. HOLMAN: Plus the other things that [inaudible; talking off mic.]

MS. BREITHAUPT: Yeah. Sure. They’re all online, but I’ll just e-mail them to you as attachments so you can do what you want with them.

MR. HOLMAN: Okay.

MS. CREMER: Well, thank you, Julie.

MS. BREITHAUPT: Okay. Yeah. Thank you. Thanks.

MS. CREMER: Very interesting, but also kind of expected don’t you think? I think that people are pretty happy with Shawnee. Yeah. Pat on the back there, Neil. Okay. Anything else?

D. STAFF REPORTS

1. DIRECTOR’S REPORT

MS. CREMER: Going to move on to Staff Reports, the Director’s Report. Neil.

MR. HOLMAN: So, I’m going to give -- hey, Sean. Neil Holman, Parks and Recreation Director. A little project update. I mean we were going so well and then all of a sudden it started raining. So anyway, taking some pictures or just kind of showing Shawnee Town. I mean we were kind of doing pretty good. We’ve got the pipes in, but the asphalt is not in. Sorry for -- all of a sudden these are the dark ones. I don’t know why, but I just took them when the sun was out. But this is the parking lot looking towards the Baptist church. And then that’s looking towards the field. But anyway, we’ve got some fencing up. So, for the Taste of Shawnee it’s going to be a little -- you’re going to have an obstacle course. But anyway, that’s the way it goes. It’s an outside event with some problems.

But when we look at inside the area I mean the ditch is gone. All the piping is in. We just got caught right before -- just a little clean up and then some rain. Or done the sodding I mean. But it is looking pretty good. It will be a whole new site once we get -- see, the ditch is gone, so there’s more booth space.

And then the last one. Yeah. So, all the pipes are in and everything. We just need to backfill, re-put the road in, do the ADA sidewalks, redo all the sidewalks that we’ve got tore out. And then bring the road over and then we’ll be ready to go down at Shawnee Town.

So, we’ve moved everything for Taste of Shawnee. We’ve moved everything up to the north and it’ll be fine. We’ll fence off stuff tomorrow.

Woodland Place, Connect Shawnee. They really have started coming off the -- starting to go down in the park. They’ve already got the -- I know these are kind of -- it was raining when I was talking these. So, starting to come off the street, coming around bending and they’ve already came over. They’ve already got the pipe in. The pipes are already in and this used to be a huge ditch. It’s already piped in. Dirt is already put over there. Right over here, this is Gamblin Park, so they’ve got to cross the stream. And what they’re doing right now they’re putting those footings for the bridge to cross over. So, they’ve already -- they tore out -- that was kind of a hill that they’ve -- it’s all rock right there that they’ve kind of dug out of there. But now they’ll make the abutments and then they’ll go right over to Gamblin Park. So, that’s getting pretty fast. That’s going pretty good.

And then this is the trail connection for Silverheel. Got a real nice block wall, stone wall that’s coming up. Now, this comes right off Silverheel as you’re going down, even a nice look. We’re going to -- the gentleman had planted some plants on our property, so we’re going to come back and -- he loves the stone wall. But on top of that stone wall we’ll have an iron -- we’ll have kind of fence like what we have on Phase 2 at Clear Creek. But you’ll just -- it’ll blend right in, you really won’t see it. But then we’ll have some evergreens kind of -- a little -- a few of them in front of that wall as it goes down.

But this is the view right from Silverheel as you go down. See how it ties right into that trail. So, it’s all ADA. We’ve been able to make it all ADA. We’ve stayed out of the wetlands on the south side. And then we’ve done pretty good with everybody’s -- and then there it ties into the existing trail. And then we’ve stayed out of everyone -- no puddling. Everyone seems to be happy on the north side where all the houses are.

UNIDENTIFIED SPEAKER: Neil, are those going to be natural overlayments or is it going to be concrete like the rest or on the trails?

MR. HOLMAN: Yeah. All of our trails are concrete.

UNIDENTIFIED SPEAKER: Oh, okay. All right.

MR. HOLMAN: It’s a fiber mesh. Well, not fiber, not the metal -- fiberglass mesh that we use that. Six inches thick and then we do saw cuts. But the trail it will match. And then the last one that we’ll do is Gum Springs. But they’re getting these two done right now.

Any other questions on that?

MS. CREMER: I think it looks beautiful. It just looks muddy. But other than that it’s beautiful.

MR. HOLMAN: It’s getting there. It’s muddy. It’s muddy. That’s construction for you, so. But anyway, so that’s it on the three projects that we got going on those.

Let’s see, then what’s next?

2. PARKS REPORT

MS. CREMER: Neil, are you doing the Parks Report?

MR. HOLMAN: Yes. I can do the Parks Report.

MS. CREMER: Okay. Parks Report.

MR. HOLMAN: Again, we’re just trying to -- we’ve got soccer is coming up this weekend. Baseball fields have opened. So, just trying to -- the guys are just swamped trying to get everything going with -- trying to keep everything mowed, the ball fields. We’re fertilizing, spraying. So, they’re busy.

MS. CREMER: Normal spring activities.

MR. HOLMAN: Yeah. Normal spring activity for them. And then I’ve got Charlie’s report.

3. SHAWNEE TOWN 1929 REPORT

MS. CREMER: Okay. Shawnee Town.

MR. HOLMAN: He’s actually out at a presentation that he’s doing for West Flanders Park. So, he’s at a group. And I can’t remember which group he was talking to.

But we’re in the process of hiring a historical architect and we’ve -- we’re going through the proposal right now that they’ve given us for the Fisher Automotive building. And then we can -- so, we’ll get the plans. We’ll get the plans drawn and then we’ll start working on contractors. We’ll try to get all the plans done so we can have a bid -- get ready to bid in 2018 next year.

The group met today, the website planning process begun for the museum website. CivicLive was the vendor hired. The museum staff is reviewing the content and how they want the site to look. Looking at functionability, searchability, user habits, audio needs, et cetera. And I think Julie is on that committee as well. Yeah. They’re meeting.

The West Flanders update. The text and -- did I not -- oh, yeah. The text came out awesome for the sign. We’ve been working with Pittem and it’s just -- it’s pretty cool. I think the sign -- now, this is the board that you’ll see as we -- let me see if I can kind of get this. For the board at West Flanders. It will look like the -- oh, we’ve showed you kind of like -- it’ll look like the board at Erfurt. But this is the sign that we’ve worked with Pittem. So, part of it you’ll see the subtitle or the title. And then underneath that it’s Flemish. There’s a -- I don’t know how many dialects of that. But that’s -- Flemish is their language. And so as you go through here it’s got -- it talks about Pittem. It talks about the region of West Flanders and then the immigrants that came over, the Belgiums that came over to Shawnee. And if you want, I mean I know it’s hard, but I can pass that around.

Then the other one is the Flanders Field about the author and then the actual poem that the gentleman wrote during the battle. And then we’ve also got a little thing on the poppies and what that represents.

So, I think donations are up to I think $2,000. So, we’ll see how -- we just keep moving along and try to get -- because the Belgiums are coming in September 24th, that week. And then the Germans are like the 26th. They’re the next day, so.

MS. CREMER: And that’s the sign that Charlie is trying to get $15,000 for, is that right?

MR. HOLMAN: No. Well, it’s the whole project.

MS. CREMER: The project. I see.

MR. HOLMAN: Yeah. It’s ten. We just came up with a number because the group -- we’ve had a lot of people because it’s World War II, it’s a Sister City sign, but then it’s World War II that the city -- we had people that wanted to have a chance to donate for that sign in memory of their relatives, so that’s why we decided to do that.

And then Old Shawnee Days is underway. Ticket of Fun Activities at the Farmstead are -- a bunch of new ones are being completed or added. This year all the historic and educational programs having to do with the museum mission will be -- everything will be up at the Farmstead instead of spread out. So, all the Ticket to Fun that will be up there at the Farmstead instead of spread out.

And then school groups start next week. April and May are completely booked. So, that’s good. That’s good to know.

So, then, Sean.

MS. CREMER: Okay. Thank you, Neil.

4. AQUATICS, CIVIC CENTRE AND RECREATION REPORTS
Aquatics

MS. CREMER: Sean, Aquatics, Civic Center and Recreation Reports.

MR. KEENAN: Thank you. I’m Sean Keenan, Recreation Specialist, Aquatics. I will start with the Aquatics. I’m sitting in for Tonya. She’s actually on vacation in Ireland. And she gets back I believe it is -- is it Sunday?

MR. HOLMAN: No, it’s the 14th.

MR. KEENAN: Is it the 14th?

MR. HOLMAN: [Inaudible; talking off mic.]

MR. KEENAN: So, she’s off hopefully having a great time. We’ve received a few texts and she’s sent a couple of pictures of castles, so, you know, it looks like she’s been having a good time, so.

In regards to Aquatics, we’ve been busy. You know, unfortunately, even with the rain we’ve been keeping ourselves busy and we’ve got obviously we’re under, you know, we’ve got a time constraint with pool season approaching. So, with that, you know, this season was definitely different from last season in that we are done hiring. So we did not have any issues whatsoever with the hiring process this year. In fact, we at this point, we are finishing up our hiring process. Drug testing started for all employees this past Monday and will conclude, not this coming Friday, but the following, with our employee orientation the Saturday before Easter. Our final count is we ended up with 94 life guards, 14 swim instructors, 9 swim instructor aides, 21 concession employees, 13 supervisors, 8 coaching staff, of which those 21 concession employees, a majority of those are actually already out, started two weekends ago out at Stump Park for concession. So, they’re already out in the concession stands for those weekends that actually have been open, that we’ve actually had the fields open out there. So, really good staff. Very excited about that.

And we actually have had -- held one of the certification trainings over spring break. We actually had a full class. We had a class of 26 participants in our lifeguard class that actually gave up their vacation. And we were able to get 24 out of that 26 that were certified that will be working for us this season. So, that was great. In regards to other projects, obviously the rain has been a factor. We are on hold for quite a few of the projects. We are looking to paint the main pool over at Soetaert. So, that’s on hold currently. We are just -- we have the contractor and the paint and we’re just waiting for a good ten days of weather on that.

In regards to other projects, we are waiting on a full repaint on the slide over at Splash Cove as well as resurfacing of the three slides on the play structure as well as multiple painting of the features on some of the play structure itself, on that Alco play structure over there at Splash Cove. The goal is to kind of knock out certain portions of that that kind of are falling apart. Some of the sections of that feature itself are kind of, you know, with the age, you know, that was built in 2007. We want it to look fresh and new every single season, so we just kind of address one of those, you know, as the chipping kind of comes and we want to prevent any of that oxidation as it forms.

And then over at Soetaert we will actually be resurfacing portions of the slide over there, of the red slide as well as of the yellow slide and fixing any of the fissures and re-caulking some of those seams that we do have leaks that we encounter. And then obviously will be inspected on that as well.
In regards to RecTrac, RecTrac is, you know, we did transition over to the new software in December. With that we have had two transition a lot of season passholders from the pool season from last year to this year. We did encourage a lot of the previous year’s season passholders in kind of a push at the beginning of this past few weeks to enroll and bring their family over. And with that we would be drawing actually at the beginning of this week to encourage that for a free pool pass. We had quite a few families that did do that. And we did draw at the beginning of this week, and did select a family who was very happy, and they did actually win that contest. But in doing so we were able to transition and move over a lot of their actual key fobs or their pool passes over, which is actually really nice. So, a lot of their information, they were able to get online, actually put in the information themselves. And then we as a staff at the Civic Centre were able to confirm that information and just double-check it and transfer any of that, you know, anything that they might have left out, some phone numbers or e-mail information, confirm it in the old system and transfer it over. So, that’s what a lot of the Civic Centre staff has actually been consumed with this past couple of months, especially this last transition month into April. So, that’s what they have been doing.

In regards to the brochure, we did actually print out -- with the transition of our brochure going from three to breaking up into four times a year, we did want to put -- I wanted to go ahead and put all of the information in one accessible area basically for all of the pool activities. So, we went ahead and put all of the pool activities in one brochure. This is for basically the participants. We do have a lot of questions at the Civic Centre. We also have a lot of questions to participants at the front desk. Now, typically I do print out a tri-fold that we have available at the front desk that people take and that’s where we get a lot of our enrollments for the swim lessons program. But we went ahead and had an opportunity to also put in the rest of our activities and program for the season. So, we went ahead and had this printed. We will be mailing this out actually to all of our previous year participants. So, if you were enrolled in any of ours you will actually be getting this. Kate actually, and I’m going to talk about that here in a second, was able to do some advertising at the B&B Theater in Shawnee. And this was actually out there for a few weeks as part of a promotional thing. So, it was actually a really nice piece that we actually had some pretty good feedback on. So, that was kind of a plus.

So, in regards to the Aquatics, you know, at this point we are pretty much just rolling. You know, we’re just ordering all of the materials for the upcoming season, you know, fielding a lot of phone calls in regards to swim lessons, to swim team, taking a lot of registrations for all of those programs, as well as basically just addressing a lot of employee-related issues, you know, special considerations for I can do these dates, I can’t do these dates, that kind of a thing. So, as that arises we’re addressing it.
Civic Centre

So, in regards to the report for Jennifer at the Civic Centre, she has been working with Calkins Electric to find replacement lighting for the Civic Centre lobby since the current ones are no longer available. She’s also been working to add AV equipment in all the meeting rooms and getting quotes to include in the 2018 budget. She’s been moving over to cross-reference, like I said, the old RecTrac into the new RecTrac. A lot of her evening employees have been doing that and have been helpful doing that. To keep in mind, you know, we did have, you know, around 9,000 season passholders last season, so that’s a lot of key fobs to have to put in, you know, every night. So, they have been helping us keep up with that number. And then gathering different types of records to keep entering that into the record management database. Unfortunately, you know, we do run into that where households may have not realized that they took -- did a previous activity in say January or February, so they were enrolling again and creating a duplicate household. A lot of times the evening staffer will catch that and the evening staff will fix that. So, it’s just a lot of database management when it comes to that.
Recreation

In regards to Kate, again, her update on the Rec side was that they put -- she had 29 people go through the beekeeping this year. Obviously a really popular class, hot topic right around now, especially with bees in decline. She wanted, again, I kind of addressed the B&B Theater. This was actually the summer camp brochure. Same thing. You know, she wanted to get those summer camps out and get all of that information on basically -- in one location and one accessible area. You know, JCPRD has the same type of activities that are able to be printed on one area. You know, a lot of their camps and things go to the pools and our facilities. So, we wanted it to be easily accessible. A lot of times we’ll get phone calls for camps in particular. And we wanted to have it in one area. Kate wanted to have it one particular area that it was easily accessible so people could actually just find it in one location, see what works for their dates, for their schedules and they could actually sign up for it at one time.

The Bar-B-Que Boot Camp that we have coming up, it’s on April 14th. It’s regarding barbeque ribs in particular. World Championship Pork is on May 12 and a Bar-B-Que Rib and Brisket is on June 9th. We have nine people registered for the boot camp which includes all three classes. Each class is available for registration individually. We even offered cooking classes through Smoke on Wheels for the past few brochures. These classes have been slow to pick up, but we’re excited to see it pick up. I know she’s been doing a lot of online promotions as well as over the phone. So, she’s hoping to see a lot more registrations, you know, as the summer kind of picks up and as the weather, you know, gets a little warmer.

In regards to day trips, day trips are really big with Recreation right now. We still need a few more for our six counties in two days day trip to Omaha which is going to be on May 3rd through the 4th. And then we have one spot remaining for the Mystery Dinner Train Trip which is on Saturday, April 23rd. So, that is the Rec update. Any questions? That is it. Thank you.

MS. CREMER: Not really a question, but I think these brochures are awesome. This really puts it -- makes it very organized.

MR. HOLMAN: It turned out nice.

MS. CREMER: They look really good.

MR. HOLMAN: They really do.

MR. KEENAN: Thank you.

MR. HOLMAN: Well, now we’ll -- yeah.

MS. CREMER: How about any board members? Any discussion with the board members? Anybody have anything to say? No. Okay.
E. ADJOURNMENT

MS. CREMER: How about a motion to adjourn?

MS. SAWYER: So moved.

UNIDENTIFIED SPEAKER: Second.

MS. CREMER: Okay. All in favor?

BOARD MEMBERS: Aye.

MS. CREMER: Opposed. All right. We’ll see you guys next month.
(Shawnee Parks and Recreation Advisory Board Meeting adjourned.)

CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das April 29, 2017

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Tonya Lecuru, Deputy Director Parks and Recreation



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