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Page 20 SHAWNEE PARKS AND REC ADVISORY BOARD MINUTES December 3, 2015


CITY OF SHAWNEE
PARKS AND REC ADVISORY BOARD MEETING
MINUTES
December 3, 2015
5:30 P.M.

Board Members Present Staff Present
Elaine CoppParks & Recreation Director Holman
Peter EhrlichDeputy Parks & Recreation Director Lecuru
Pam CremerShawnee Town 1929 Director Pautler
Denise ShannonRecreation Specialist Keenan
Rueshunda Davis
Shelly Fabac
Board Members Absent
Donna Sawyer
Rebecca Bailey
Jennifer Riggs
(Parks and Recreation Advisory Board Meeting Called to Order at 5:30 p.m.)

A. ROLL CALL

MS. COPP: I’d like to call the meeting to order of the Park and Recreation Board, Thursday, December 3rd. Could we have a roll call? Pam, do you want to start?

MS. CREMER: Yes.

MR. EHRLICH: Peter Ehrlich.

MS. FABAC: Shelly Fabac.

MS. SHANNON: Denise Shannon.

MS. COPP: Elaine Copp.


B. CONSENT ITEMS

1. Approval of the November 5, 2015 Parks and Recreation Advisory Board Minutes

MS. COPP: Okay. Next on the agenda is the Consent Items.

MS. FABAC: I make a motion we approve the November 5th Park Board meeting minutes.

MS. COPP: Oh, okay. Shelly has moved that we approve the minutes from November 5th. Do we have a second?

MS. SHANNON: I’ll second.

MS. COPP: Denise has seconded. Any discussion? All those in favor say aye.

PARK BOARD MEMBERS: Aye.

MS. COPP: Opposed? (Motion passes 5-0)

C. DISCUSSION ITEMS

Public Comment:

MS. COPP: Next on the agenda is the Discussion Items. And we have some guests in regard to a Listowel Park presentation.

MR. BOLEN: Hello. I’m Ryan Bolen and I have a horrible cold and I cannot hear anything, so you might have to yell if you want my attention. I live at (Address Omitted) which is right behind this little park. That park is the only reason I let my wife buy that house. We wanted -- we’re there every day. We have a five and a three year old that go there all the time, personally every single day. I have more of a presentation, but I printed off the more important slides here thinking that I would not have a projector.

So, some of my concerns are more immediate and some of them are more long term. I feel that the playground is kind of in disrepair and the Parks and Rec Department have done a good job responding to -- I’ve sent them a few e-mails over the years getting some stuff, you know, fixed. But I think it’s -- I think it was in 1997 is what I looked at from the online minutes, so it makes it 18 years old. I’m not sure how long your plan for longevity on playgrounds is, but it is wearing down quickly especially in the last few years. So, some of that -- if you want to look at the pictures, which is kind of the easiest way to go through these. The first one is the round slide. And I’m sorry, I forgot your last name.

MR. HOLMAN: Neil Holman.

MR. BOLEN: Neil Holman. Yeah. Yeah. Neil. You know, his staff is addressing this. I don’t know how -- there’s a hole in this slide. I think it was vandalism to tell you the truth, and that’s getting repaired. On the second one the -- there’s like a rubber coating, a hard rubber coating, I don’t know what you’d call it, but that’s kind of falling off all over the playground and I think that may eventually lead to rust. That may be stainless steel in a lot of places, but I don’t know how this got holes and stuff like that.

MR. HOLMAN: Yes. Those are stainless steel as well.

MR. BOLEN: So, there is that, the third one that hole. The fourth one, my son’s shoe is in this hole is where there used to a whale, kind of a rocking whale. And it broke five years ago and removed but never replaced. And the hole has never been filled up and I have almost twisted my ankle pretty good on it. One of my more immediate concerns is the landscape rocks that go around the park on the three sides, to the west, south and east side are -- I don’t know if they get moved by kids, but they’re pretty heavy and these things are, you know, this big and that thick. And they’ve either [inaudible] by time, but there are huge cracks in these and I’m shocked nobody has broken an ankle. You can see like on this slide that my son’s shoe is fitting inside the crack. And kids play on those all the time. If they’re supposed to be off limits you’re going to have to put [inaudible] because they love to run around on the rock and jump off of them. So, that’s a big concern. And this one you can see, I wear a size 10 and that gap is serious.

So, this brings us to the tennis court. In 2012, late 2012, they resurfaced the tennis court and it was awesome for like three months and then it started cracking again. And so I got to talking to some of the tennis players that played there every day, and they believed, and I might concur with them there is still storm drainage problems under -- in that area somehow. If you can imagine a big, big hill and it comes down straight down right into this tennis court and playground. And I think it was 2013 or ‘14 they did some digging and put in a new drainage pipe that went through there that helped the playground not to flood, but I think there’s still water running into that foundation because that foundation is -- if that top is cracking that fast the foundation is bad. My son, he can play tennis like a 15 year old. He’s five. And I’m not joking. He takes -- he’s going to take private lessons. I would love to see this tennis court be in playing condition. It’s not and the fact, you know, they can trip him up. So, my five minutes are probably up.

The next deal is the drainage ditch, drainage hole, and that’s why I brought Bailey and Daniel here, my neighbors can talk more about that. They are -- they also live next to Listowel Park, so I don’t know if you guys are ready to roll or --

MS. SMALLEY: I think that, yeah, you guys are -- most of you guys are turning to the next picture which --

MS. LECURU: Can you give your name and address too, please?

MS. SMALLEY: Oh, yes. Yes. I’m Bailey Smalley and this is my husband Daniel. And we live at (Address Omitted). It’s right next to Listowel Park. So, this is next up. Brian has this picture here where you can see the low lying drainage area. It has a walking path all the way around it. And then on the next you can see that there is channels where water can fill in and this is a really big mosquito problem. We’ve had a few things that we’ve talked about maybe installing to improve both the appearance and maybe even the mosquito problem. As far as mosquitos you could install bat boxes high in the trees and those are low cost. Just a piece of plywood or make a thicker piece of board that basically makes a little rectangle. The bats will go up in that. You could also do purple martin houses as well which be a -- what other kinds of birds?

MR. SMALLEY: Bluebird houses and there’s all sorts of different possible options that you could do to increase, you know, just predators to mosquitos if you’d like certain types predators in our parks. Mosquitos are very [inaudible].

MS. SMALLEY: And then as far as the beauty and some of, I mean, you love that it’s [inaudible] because it [inaudible] public issues and it needs to remain alive. But we were thinking we could do some aesthetic improvements like planting milkweed. And I wrote a little something up. As residents living next to Listowel Park and citizens concerned with environmental restoration, we recommend that the low-lying flood zone at Listowel Park be planted with regionally adopted perennials which will come back year after year besides the grass. Aside from planting an assortment of self-seeding [inaudible], flowers such as borage that attract numerous pollinators, Shawnee is in a unique position with this area to help save a species in danger, the Monarch butterfly. We specifically recommend planting milkweed as a part of a Monarch butterfly restoration area. There’s funding available through MonarchWatch.org in which a seed company is making 100,000 free milkweed plants available to approved restoration sites. This project has been making plugs of milkweed available for the spring and fall of this year and will continue to make them available through the spring and fall of 2016. And so I’m thinking that the time to apply for these plugs would be imminent. With the popularity of pollinator preservation a community day of volunteers may be mobilized through such outlets as social media, spring and summer farmers’ markets, especially at various news outlets including both broadcast and print. And that way you could maybe get some of the labor needed to plant these plugs, covered, and I would be a volunteer on the project.

MR. SMALLEY: There’s a lot of people around the park [inaudible].

MR. BOLEN: Yeah. There’s a lot of families around the park now that would be interested in helping out.

MR. SMALLEY: Because if you give to the community you get something like that [inaudible] together.

MS. SMALLEY: Put a little placard, you know, Monarch Restoration Area and then just educate.

MR SMALLEY: It doesn’t get used other than it’s a hole in the ground.

MR. BOLEN: Well, the idea here is just to [inaudible] like blocking others’ grasses and out there they’re absorbing water and keeping it from running down and, you know, I think there is an initiative in Shawnee to plant more pollinator --

MS. SMALLEY: Pollinator-friendly.

MR. BOLEN: Pollinator-friendly plants, isn’t that right?

MR. HOLMAN: Yes. We started that at Erfurt Park. That’s our first one that we did and we are looking at doing more.

MS. SMALLEY: So, we are proposing [inaudible].

MR. BOLEN: So, yeah. It’s there, it’s ready to -- it’s just hollow ground that’s doing a great job now and could do even more just [inaudible].

MS. SMALLEY: Do you guys have any questions?

MS. COPP: I have a question on this rendering. 71st and Quivira, the park that’s on the corner and the tennis courts kind of are along Quivira Road. Where is this picture? Are these houses behind that church that back up to the --

MR. SMALLEY: This park is on the west side of Quivira, right? And then so if you’re looking I believe north -- is that what it says?

MR. HOLMAN: I think that’s south.

MS. SMALLEY: Yeah. That’s facing south.

MS. COPP: Well, it doesn’t say which.

MR. HOLMAN: That’s south. Grace Christian is right there.

MS. COPP: So, you’re in the park right now looking towards the south, that housing development Westminster or whatever it is back there that comes in off of Quivira Road and there’s a church, no?

MR. SMALLEY: That’s a different park.

MS. COPP: Okay.

MS. COPP: It’s closer to 73rd Street where that church is, so you --

MS. SMALLEY: Yeah. You can see [inaudible].

MR. SMALLEY: These houses are on 72nd Street.

MS. COPP: Okay. Right.

UNIDENTIFIED SPEAKER: Where the [inaudible], like -- but what’s that church?

MR. HOLMAN: Grace Christian.

MR. SMALLEY: Grace Christian.

MS. COPP: Okay. And this is all park land here and someone has taken this picture from like the playground looking south. So, that’s a pretty good sized area.

MS. SMALLEY: It’s nearly an acre.

MS. COPP: It is really? Okay.

MR. BOLEN: The other thing, I guess I’d also want to say, you know, if something that would keep people from doing was that, oh, this is too big, like this is too big to take on, the funding or whatever, it could be done in stages, too. You know, it’s not like if you put a perennial there it’ll be there in ten years. It’s not like the whole thing has to be a project, it has to be some gigantic thing. We could just say, hey, let’s do the north side of the park. You know, we’ll plant something in right here that we can sustain and have this -- work with the community funding. We’ll take on one of these and do that. Everybody will be happy about that and that would be great. And then, you know, maybe later on we could expand on that or just maintain it.

MS. SMALLEY: And the good thing about milkweed is that you can save the seeds pretty easily and MonarchWatch.org has instructions and tutorials on how to save seed and propagate milkweed seeds. So, if you just get a little bit in the ground and have [inaudible] you could be looking at, saying build in stages from seed.

UNIDENTIFIED SPEAKER: So, that might be something then for like scout troops even, or that would be so they could get a badge.

MS. LECURU: Possibly an Eagle Scout project.

MR. HOLMAN: Yes. I mean, an Eagle Scout project, we put two bat houses up at Garrett. So, I think bat houses would be great. . That’s a good Eagle project. Yes. All this is doable.

MR. BOLEN: Will you guys -- I’m sorry if I’m talking about of turn.

MR. HOLMAN: Bluebirds house someone has to clean the nests and do all that. We have a lot of bluebird houses that someone was going to do all this great stuff and now they’re not doing it.

UNIDENTIFIED SPEAKER: How about bat houses, are they lower? Are they lower in terms of like cleaning?

MR. HOLMAN: Yes. The stuff just drops.

UNIDENTIFIED SPEAKER: It all drops?

MR. HOLMAN: Yes. I mean, bat droppings just drop.

UNIDENTIFIED SPEAKER: That might be a better.

MR. HOLMAN: Depending on the color, making it the right color, and then placing it on the tree.

UNIDENTIFIED SPEAKER: They have to be a certain height.

MR. HOLMAN: Yes. 12 foot in height. .

UNIDENTIFIED SPEAKER: I’d do it myself but I knew I’d get arrested.

MS. SMALLEY: Exactly. [Inaudible].

MS. LECURU: We can get together and talk specifics.

MR. HOLMAN: Yes. I’ve got your number and I’ve got your e-mail address and I’ll meet with staff tomorrow and I’ll talk some of this. We do have, I mean, it’s not like we’ve done -- I do want to say that we have --in 2014, we spent $66,457 on playgrounds. That was with the rubber grant. So, we can only do so many playgrounds a year. The hockey court was $40,000 last year.

UNIDENTIFIED SPEAKER: They did a nice job on that.

MR. HOLMAN: So, all of these playgrounds, facilities they just take a lot of time and money.

MS. SMALLEY: I think they were working on another one last year. Isn’t that one on Johnson Drive even older than --

MS. LECURU: Caenen.

MS. SMALLEY: Yeah. Caenen.

MR. HOLMAN: Because we were doing the theme thing. Are you talking about playgrounds? Yes. Because West Flanders that was the first one we put in years ago.

MS. LECURU: Yes. But what she’s saying we just did Caenen Park did this year with the total renovation on that one.

MR. HOLMAN: Oh, yes, the renovation on that.

UNIDENTIFIED SPEAKER: It’s very old.

MR. HOLMAN: But it’s the same playground. All we did was paint it. I mean, everything is stainless steel. It’s painted and that’s why Little Tykes, I like using Little Tykes because they don’t lose the color. They don’t fade like the other playgrounds.

UNIDENTIFIED SPEAKER: Well, except for the red.

MR. HOLMAN: Yes. But the red doesn’t fade as bad, it doesn’t fade to white.

UNIDENTIFIED SPEAKER: Sure. Over 15 years isn’t that bad.

MR. HOLMAN: So, this year we did about 30,000. Next year we have $60,000 budgeted, so we do have some playgrounds already on the docket for next year. This one is up for renovation for next year.

MR BOLEN: One thing, and, you know, you brought up the rocks and I think [inaudible] that’s what --

MR. HOLMAN: Yes. Nature play, that’s what the new thing is. So, probably the rocks I’m not too worried about, quite frankly, because that’s --

MR.: Yeah. I know that you aren’t, but --

MR. HOLMAN: I’m not worried about the rocks because that’s nature play.

[Inaudible; talking over one another]

UNIDENTIFIED SPEAKER: No, it’s big rocks that you can jump and play on. Have you been out to the new Erfurt Park?

UNIDENTIFIED SPEAKER: Oh, yeah.

MS. FABAC: It’s like a boulder area.

UNIDENTIFIED SPEAKER: That’s what it is. It’s [inaudible]

MR. HOLMAN: We’re going to do a lot more of those with all the rocks in the back.

UNIDENTIFIED SPEAKER: I’m talking about the landscaping rock and those have got to be --

MR. HOLMAN: The landscape rock, is part of the playground, so along the edge.

UNIDENTIFIED SPEAKER: I didn’t [inaudible]

MR. HOLMAN: Hand/Eye coordination.

UNIDENTIFIED SPEAKER: All right.

MR. HOLMAN: I’m not seeing that as a danger.

MR.BOLEN: You’re not seeing the boulders as a danger?

MR. HOLMAN: No, I’m not.

MR. BOLEN: I honestly think you’ve got to go over there and see it. I disagree.

MR. HOLMAN: No, I don’t mind looking at it. That’s just my opinion.

MR BOLEN: Right. Well. I guess when kids aren’t playing on it. That’s my thing.

MS. COPP: Why wasn’t the rocking thing replaced?

MR. HOLMAN: I don’t know.

[Inaudible; talking over one another]

UNIDENTIFIED SPEAKER: There’s gaps in the rocks. The rocks are tipping over.

UNIDENTIFIED SPEAKER: So, the rocks get -- the holes get camouflaged by the leaves that go in and you have --

MR. HOLMAN: All that can be looked at and addressed. I mean, I’m not saying no. Again, all that can be looked at and addressed.

UNIDENTIFIED SPEAKER: But ultimately what would you prefer, the rocks are gone? What is it?

UNIDENTIFIED SPEAKER: No. All you need to do is fill -- it’s not like a boulder rock where the kids are climbing up it. It’s landscaping. It’s not -- it’s a flat -- the intention of the rock is to hold in the soil. It’s not to -- it’s not something that kids are like crawling up and stuff like that for hand-eye coordination. It seems more like a -- there’s like gaps that are just shoe-sized. I think the point is you could just fill it with some gravel and then kids wouldn’t stick their foot in it and twist it.

MR. BOLEN: If you have a projector I could show you a couple more shots of [inaudible].

MR. HOLMAN: I think it all can be fixed, it’s not a big deal.

MS. LECURU: And if they’re not secure, if they’re rocking and things like that, those are -- we definitely would want them to be secure.

UNIDENTIFIED SPEAKER: I love your idea of that Monarch thing. That’s awesome.

MS. LECURU: I do too.

UNIDENTIFIED SPEAKER: And the bat boxes, I think the Boy Scouts are always looking for Eagle projects and that’s perfect and fairly easy.

MR. HOLMAN: Yes. Those are good.

UNIDENTIFIED SPEAKER: And there’s some funding out there for the milkweed too, so.

MS. COPP: Are you in a home association where you live?

MS. SMALLEY: We’re not.

MS. COPP: Okay. So, something like this is kind of a project. This would either have to be coordinated with the City or just some of the homeowners getting together, or how would one go about it?

MR. HOLMAN: It would have to be coordinated through the City.

MS. COPP: Coordinated, okay.

MR. HOLMAN: Through the Parks and Stormwater departments

MS. COPP: Okay.

UNIDENTIFIED SPEAKER: There’s a parks – there’s like signs around the parks of the Shawnee’s Master Gardner’s association or something like that that does gardening there.

MS. LECURU: That’s part of our volunteer program. They’ve adopted the park to do some activities specifically. So, yeah, those are already -- if they’ve got a sign there they’ve committed to 18 months’ worth of work.

MR. HOLMAN: They do cleanings and just make sure trash and stuff is picked up.

MS. LECURU: But they would probably --

MS. SMALLEY: And then we know people too [inaudible] working.

MS. LECURU: Yes. Once we develop whatever type of project we wanted to move forward with there is lots of ways to get people engaged and that they would want to be a part of that, participate. So, it’s got a grassroots groups already started, so that’s perfect.

MR. HOLMAN: Yes. That’s good.

MS. LECURU: You guys obviously know your neighbors, so that’s perfect.

MR. HOLMAN: Yes. You’ll make it a good park. Improve on it.

MS. COPP: Any other questions? Well, thank you very much. It’s kind of an eye opener.

MS. SMALLEY: Thank you so much for your time.

MS. COPP: We have another guest.

MR. BROWN: I am here as a student from Shawnee Mission North, just getting service hours.

MS. COPP: Oh, good. I graduated from Shawnee Mission North.

MS. COPP: And your name is?

MR. BROWN: I’m Andrew Brown.

MS. COPP: Andrew Brown. Okay. Well, welcome.

MR. BROWN: Thank you.

1. SPECIAL EVENT PRIORITIZATION EXERCISE
MS. COPP: Okay. So, just get back onto the agenda. Okay. Under Discussion Items, Number 1, Special Event Prioritization Exercise. Are we doing something?

MS. LECURU: We’re going to be doing jumping jacks and we’re going to be doing push-ups, or not.

MS. FABAC: [inaudible]

MS. LECURU: Okay. There you go. We could do that too. And I’m sorry, your name again was?

MR. BROWN: Andrew.

MS. LECURU: Andrew, if you’d like to participate in this you’re more than welcome to. But I’m going to have you two move over closer so that the group is together here.

MS. COPP: Oh, we’re doing. We’re in this group?

MS. LECURU: Yes. Staff is not --

MS. COPP: You don’t have to do it?

MS. LECURU: Staff is not going to participate in this. We’ll be doing this at another time.

[Inaudible; talking off record]

MS. LECURU: All right. This is going to help us with some prioritization of activities of special events that we do in Shawnee. I’m going to give you a little bit of background on where we’re working with this and then I’ll let you guys get going on it. Okay. So, shouldn’t take very long. There’s going to be three rounds of activities. So, everybody have a pen, a pencil? You’ll need a writing utensil.

One of the things that we’re working on right now is planning for 2016 and looking at all the special events and activities that we as programming staff as well as park maintenance staff participate in. Some of those are specific department activities, department events. Some of those are City-supported events similar to Old Shawnee Days, St. Patrick’s Day Parade, those type of things. Some of them are other City department events, Downtown Partnership, those type of things that are through the Planning Department, different recycling events, things that we support as well. And then there are rentals that are considered special events like big tournaments that impact our staff. So, we have all of these events throughout the year. They’re all considered a special event for us meaning they are above and beyond outside the normal realm of day-to-day operations of the parks, and why we do those things.

So, staff met a couple of weeks ago and just kind of talked about what special events there are, why do we do special events, what’s the intent of specials event, who are we reaching, who are we not reaching, what should we do. So, we were just kind of brainstorming a little bit on those types of things. And so now we’re stepping back and we’re going to ask from the Park Board and from other groups to kind of give us some input. And then we’re going to gather that information together along with some staffing issues and things and hopefully develop some new activities and maybe revitalize some things as we move along.

So, there are 68 dates throughout the year that are special events dates, 68. Those are 68 dates, and I say it that way because like Old Shawnee Days is four days. So, you know, Old Shawnee Days counts as four. Cinderella’s Ball is two, so, you know, the Summer Concert Series is three, Jammin’ on the Green is four, so we’ve got all those things. So, those are how many dates that we have outside the normal operations. Some of those overtime issues, some of those are just during the basic day of the event or day of work, but 68 of those. Of those we pulled out just the ones that our Parks and Recreation Department sponsored. This is not including July where we have something every single day because that was a little bit overwhelming and kind of skewed things a little bit. So, but National Park and Recreation Month is considered a special event. So, the whole month is an event. But of those 32 department ones, those are the ones that we’re focusing on tonight. Okay. Thirty-two department special events. Twenty-six of those -- there’s actually 26 individual events, so removing all the duplicates. As I said only one Cinderella -- Cinderella’s Ball only counts as one. Summer Concert Series only counts as one. So again, 26 different things.

We looked at what things have registrations, which things are open. So, which things does it cost people money to come to, which events are free and open to the public, the more the merrier type thing. We’re looking at staff intensity. So, does it take me and a cooler to go hand out popsicles, or does it take all 20 Park and Rec staff, all hands on, plus volunteers, plus everybody else we can. So, that’s another component. Not what we’re going to look at tonight specific to those things, but those are things once you give me information will be considered and kind of compiled together.

So, with that being said what you have there are 15 special events represented on each of those cards. Those events represent all of our divisions. So, there are events that are held at Shawnee Town. There are events that are held at the pool. There is general events that are everywhere, you know, just more, the broader type things. So, those 15 events are in there. The first step of what I want you to do is take a look at those, see the 15 events that we’ve chosen to discuss, and on the back side, the side that has the lines, jot a couple of notes about what you know about that event, have you attended that event, and just a general thought about that event. I really like this event. Have you been to the event? Have you came as a participant, have you came as a volunteer, that type of thing. So, just a couple of general notes. And these are going to be your personal thoughts on this side. Once we complete -- once you guys complete that part, and again, it doesn’t have to be real extensive or anything, it’s just a couple of general statements maybe on that side. Then you’re going to flip it over to the side that has the name of the event on it and you’re going to say, okay, here are these 15 events. My favorite event out of all of these 15 events is the bar-b-que. That would be mine. So, I pull that out. That would be my number one thing, then the next thing, the next thing. So, I want you to prioritize your favorite events 1 through 15 and stack them in order and then we’ll go from there. So, two steps right now. Make a note on the back. And if you don’t know anything about it, say, you know, unknown or something. Just something on the back because that will also help us -- these events are things that hopefully everyone does know about and we want to know what you know about them. And if you don’t, that’s a good thing for us to know as well. So, take –

MR. EHRLICH: So, did we rename our Cinderella as the Royal Ball?

MS. LECURU: Oh, thank you. Yes. New this year in 2016, Cinderella’s Ball is now going to be referred to as the Royal Ball.

MR. EHRLICH: And I can’t go anymore.

MS. LECURU: Cinderella is inviting all of her princesses because it was a little exclusive and people who change in princesses so we’re --

UNIDENTIFIED SPEAKER: I got it.

MS. LECURU: So, Peter’s done causing trouble. I’ll give you a couple of minutes to do that.

(Park Board Members working on Exercise 1; Informal Discussions)

MS. LECURU: You want to stack them top to priority, your top priority on the top, or your favorite on the top and your least favorite, because I’m sure they’re all favorites and it’s going to be very hard to choose.

MS. FABAC: And you’re going to give us blanks to add new events?

MS. LECURU: What was that?

MS. FABAC: I said you’re going to give us a blank to add new events?

MS. LECURU: Not yet.

MS. FABAC: To add to your 68.

MS. LECURU: That’s when we get into our Erfurt Park discussion in January or February.

MS. FABAC: I thought of a great event for Erfurt Park, one of my favorites would be to be bring back the Easter Egg Hunt at Erfurt.

MS. LECURU: Okay. So, you can leave now anytime you want. We’re bringing back -- we’re bringing Breakfast with the Bunny this year as one of our new ones.

MS. FABAC: That’s one of my favorites. The fire engine blows and 300 kids --

MS. LECURU: Take 50,000 eggs in seven minutes.

MR. HOLMAN: And they were done, but it took months to prepare for.

[Off Record Talking]

UNIDENTIFIED SPEAKER: When is Christmas around Town?

MS. LECURU: Well, it’s Saturday, so that will be your opportunity. It starts down at City Hall and the Mayor lights the Christmas tree and there are some carolers and dancers. And then at Shawnee Town we have carriage rides and the visits with Santa and the reindeer and hot cocoa. He’ll tell us about it during our staff presentation.

[Off Recording Talking]

MS. LECURU: Take the bottom three, so your three lower ones, pull those out. So, make a hash mark on the top right-hand corner at each of those. One hash mark in the corners of your least favorite, or your lowest priorities. Just a hash, a straight line, just a line. Now take your three lowest ones and pass them to your left. Now, take the three that you just received and incorporate those in your stack. So, if somebody handed one to you as their lowest priority that was one of your top priorities, you’re obviously going to prioritize it higher. That may mean you have a duplicate in your hand. That’s fine.

[Discussion of instructions]

MS. LECURU: Now, take your bottom two and put a hash mark in the right-hand corner. There may or may not be a hash mark already there. In the top right-hand corner in the same place. You’re going to put a hashtag. There may or may not already be a hashtag there.

[Discussion of instructions]

MS. LECURU: Has everybody chosen their bottom two again and marked them? If so, take them and pass them to your left and incorporate those into your stack. Again, there may be -- somebody might have passed you one that was a low priority for you that’s a high priority -- or a low priority for them that’s high priority for you. So, it’s going to move around.

[Off Record Discussion]

MS. LECURU: Okay. Your bottom priority, pull it out. The bottom one. Make a hashtag on it, a hash mark. Hash mark, that’s what my problem is, hash mark not hashtag. Make a hash mark and pass it to the left. Just one. Just your bottom one. All right. Is everybody’s in order now? Okay. Now, in the bottom right-hand corner I want you to number your cards in order, 1 through whatever you have, 1 through 15 if you have a different card, if you have duplicates in there, number them the same. Say, Old Shawnee Days was the card that was in there, you would number like two or three of those, you would number of them all the same number. But if there’s any duplicates number them the same number. Otherwise, 1, 2, whatever you have.

[Working on exercise]

MS. LECURU: All right. You got them all numbered in order and I’ll take them. And next month we’ll talk about the results. Thank you very much.

MS. COPP: Okay. Well, that was interesting.

MS. FABAC: Did you know about any of those events?

MR. BROWN: I knew about five of them.

D. MEMBER REPORTS

MS. COPP: Okay. Let’s go on to D, Member Reports. Anyone have any comments tonight?

MS. DAVIS: Well, I attended the banquet last month and I thought it was really interesting. I got to meet some people from other parks and rec boards and understand how other boards operate. And it was a good experience, so thanks for [inaudible].

MS. COPP: How many ended up going? I had too many --

MS. DAVIS: There was only three.

MS. COPP: Three of you. Good.

MR. HOLMAN: Charlie.

UNKNOWN SPEAKER: Charlie and his wife.

MR. HOLMAN: It was a very nice night.

MR. EHRLICH: It was a great night.

MR. HOLMAN: Had a good time.

MR. PAUTLER: And the chocolate cake was [inaudible].

MR. HOLMAN: Yes. What was that?

MR. PAUTLER: I don’t know.

MR. HOLMAN: Quadruple chocolate, chocolate, chocolate, chocolate, chocolate cake.

[Inaudible; talking over one another]

MS. COPP: Okay.

MR. HOLMAN: It was fabulous with red wine.

MS. COPP: All right.

[Inaudible; talking over one another]

E. STAFF REPORTS

1. DIRECTORS’ REPORTS

MS. COPP: Okay. Let’s go into E, Staff Reports. Number 1, Director’s Report.

MR. HOLMAN: A couple things. I wanted to let everybody know we received the Bicycle Friendly Community designation at bronze level again.

(Applause)

MR. HOLMAN: So, we’ll have that till 2019. I was hoping for silver, but we just didn’t make it. And then on December 16th at 6:30 to 8:30 we have our Linking Historic Shawnee Advisory Committee. And that’s the Turkey Creek Trail that we kind of talked about through the TAP grant. Elaine is on the advisory committee and Jim Roberts from the Bike board is on that committee. And then there will be other opportunities for the whole Park Advisory Board to come and be involved.

MR. EHRLICH: The date on that again is?

MR. HOLMAN: December 16th from 6:30 to 8:30. It’s here.

MS. COPP: Where will they be meeting?

MR. HOLMAN: Probably in here.

MS. COPP: Here? Okay.

MR. HOLMAN: And that’s just the advisory board to start, kind of like the kick-off with Confluence. , that’s it.

MS. COPP: That’s it?

MR. HOLMAN: Yes.

MS. COPP: Okay. Tonya, do you have anything?

MS. LECURU: I do. Thanks again for bearing with me and participating in our exercise group tonight. It should be fun to put all that information together and start sharing that with you next month. The new Park and Rec brochure came out -- it should be in the mail any day. It went to the mail -- was dropped in the mail Monday. We received our copies here late yesterday afternoon. And so things are starting there. This is the first, I think Kate mentioned last month, this is the first quarterly addition that we will have. There will be four of these in 2016 rather than three trying to communicate and get our information in a more timely manner, so everybody knows about the events on a better timeframe, so we’ll do that. As in the past if when you receive this in your home at your home in the mailbox if you could just drop me an e-mail saying that you received it okay, that’s great. It’s kind of my checkup on where it -- when it’s getting to different parts of the area and stuff like that. So, did you get one?

MR. BROWN: I’m all right. I’m sure I’ll get one though.

MS. LECURU: Okay. So, we’ve got that. So, it’s a nicer, heavier paper so there is some good pluses going to that. But take a look through it and enjoy it. So, that’s a lot of fun. In addition to trying to come up with ways to torment you and come up with these confangled card games for you, been working on PRORAGIS which is a National Recreation and Park Association initiative for compiling data of all agencies across the country, and internationally as well, but is to help provide benchmarking and comparing apples to apples of like types, like-sized communities and agencies and things like that. So, we are starting that process, gathering data, and we’ll be putting that in there and it will go as extensive as GPS coordinates to each of our parks and things. The nice thing is once you provide your information for your agency then you have access to everybody else’s. So, that will help us for development and growth as we move forward. You can also use that information to look and see who has got areas or resources that perhaps we’re looking to move into. So, oh, this is, you know, these people have a wetland bank or something like that, so then it’s also resource for us to be -- to know who to go to --

MS. FABAC: Is it benchmarking activities as well or just the parks?

MS. LECURU: It is everything. So, it is all parks and rec. It’s parks, resources, programming, special events, pools, water parks. The City belonged to a consortium before with -- through ICMA, which was all city departments. And when it came to parks and rec I think we were kind of maybe their last thought and so they just tried to fit us in -- a round ball into a square hole. So, tried to make it fit. Where this process and this data collection is all parks and rec, so they’re like-minded. And so I think it’ll be really good data. This is one of the first steps to accreditation for our agency which we’re going to start undertaking in 2016 which is possibly a three-year process, but this one of the areas that’s a must-do for that accreditation and it’ll put us in a good spot. So, we are starting with data from 2014 just to develop our baseline and to kind of see what information we need to start gathering. In February, we’ll have our data from 2015 and then we’ll continue on. So, the more information we can put in there the more history we’ll have to do the benchmarking with. So, That’s a big project and so you’ll be getting updates next year, monthly probably on that process and how it’s going, so
.
MS. COPP: Any questions?

MS. FABAC: What is the timeline on something like that? I mean, does it [inaudible]

MS. LECURU: It’s about a -- they anticipate a three year from start to finish to do the accreditation. So, there is 157 different standards that you try to meet. There are 37 must-dos. There’s 37 that you have to have these 37 standards or you’re not negotiable. PRORAGIS being one of those. And then you have to have a 90, I think it’s 90 percent of all others. So, all others that are -- that you’re eligible to do. So, if there’s a golf course section or something like that, obviously we wouldn’t have that.

MS. FABAC: [inaudible]

MS. LECURU: Yes. You know, beach management isn’t something we do, so we wouldn’t have beach management because we don’t have a beach. So, there’s certain things like that that you’re excluded from the requirement. But of those that you are -- that fit your agency you have to meet those. And so I’ll bring more accreditation information in future meetings and things. But a lot of it will take action from the Park Advisory Board. If there’s something we don’t have that we have to create, obviously -- it puts us in a place that we’re using best practices in everything that we do.

MR. HOLMAN: That’s a good thing. Public Works just got their accreditation with APWA.

MS. LECURU: There’s a lot of accreditation for different departments.

MR. HOLMAN: I think a lot of good [inaudible] policies and procedures comes out of the process [inaudible].

MS. LECURU: Rueshunda.

MS. DAVIS: I was just wondering like what is that accreditation [inaudible] for. When I think accreditation I think schools.

MS. LECURU: Well, when there’s accreditation for schools you want to make sure that you’re doing best practices, that you’re providing the services and the resources and things. It’s the same thing with parks and rec, with, standards.

MR. HOLMAN: It checks if we are doing things right

2. SHAWNEE TOWN 1929 REPORT

MS. COPP: Okay. Number 2 on the Staff Reports, Parks Report. Is there someone to do the Parks report? Okay. We’ll move on to Number 3, Shawnee Town 1929 report.

MR. PAUTLER: Okay. We’ve done a very busy October and November. We had a great school program this fall. Almost every week day in October was filled with school visits. Everything from the public school system to our first homeschool days we ever had. We had two of those, there were two Fridays. So, attendance was -- I think we had about 300 homeschool kids just in those two days. Our attendance and revenue has been way up this year, better than last year. Last year was our best year in a long time. So, right now we’re sitting at -- our goal at Shawnee Town is always to raise $100,000 in revenue, and this year we’re on target to do that. Last year we raised 107,000, so we’re on target to do that. December 1st, we are at 98,000. So, we’re 3,000 ahead of where we were this time last year, so we’re really happy about that. A lot of that comes from Town Hall rentals and then the gift shop and then school admissions, general public admissions.

Mark your calendars. The date has been set for the 2016 Volunteer Appreciation Event, which is a City of Shawnee event. And that is April 12th of 2016 and it will be at Town Hall again. And then I just wanted to remind everybody that Christmas around Town is happening this Saturday. It starts at 4:30 at City Hall. The Mayor will light the Christmas tree and then we will -- hopefully everybody will come over to Shawnee Town at 5:15 the event will start and we’ll have a lot of different things. Santa will be there. Mrs. Claus will be there.

UNIDENTIFIED SPEAKER: The weather is supposed to be nice.

MS. COPP: Yeah. What’s the weather?

MR. PAUTLER: The weather is supposed to be in the 50s.

MS. COPP: Is it really?

MR. PAUTLER: Yeah.

MS. COPP: The reindeer?

MR. PAUTLER: The reindeer will be in the 50s.

MS. COPP: The carolers.

MR. PAUTLER: And, yeah, we’ll have carolers. We’ll have music down in the town and we’ll have music up on the farm and we’ll have the farm illuminated with kerosene lamps and the farmhouse will be open. So, bring your girlfriend that you’re doing a big favor for tonight and it would be a great date night, so come on down.

MS. COPP: Carriage rides.

MR. PAUTLER: Carriage rides. Absolutely.

MS. COPP: Romantic carriage rides.

MR. BROWN: We’re going.

MR. PAUTLER: If you don’t mind a nice little intimate carriage with 30 other nice folks.

MR. BROWN: It’s our year anniversary and we’re going.

MS. LECURU: Man, you got all kinds of brownie points tonight.

MS. COPP: Any questions?

MR. PAUTLER: So, any donations can go to the Mayor’s Christmas Tree Fund. That’s it.

MS. COPP: Okay. Any other questions for Charlie?

3. AQUATICS REPORT

MR. KEENAN: We just mailed out the rehire letters. We sent out 108 rehire letters, so we will be doing our holiday get-together on the 22nd, which is a Tuesday this year. So, that function basically lets me know how many people we need to hire because we’re actually starting on January 1st is the first day we’ll start accepting applications. So, the only different this year is that we had to eliminate the 14-year-olds working for us in the concession front desk because a new law that they cannot operate, I mean, as basic as anything that basically can get over 140 degrees which is what all the food needs to be at a minimum to actually sell to the public. So, unfortunately we have to start at 16 for that position, and I know we’ll probably hear from some disappointed people, but, you know, it’s so that we’re compliant with the law. So, that’s it.

MS. COPP: Any questions for Sean? Are there any other questions or concerns?

F. ADJOURNMENT

MS. COPP: Can I adjourn or do I have to motion? Could I have a motion to adjourn?

MS. FABAC: I motion that we adjourn the meeting.

MS. COPP: A second?

MR. EHRLICH: I’ll second that.

MS. COPP: All those in favor aye.

PARKS BOARD MEMBERS: Aye.

MS. COPP: Opposed? Meeting adjourned. (Motion passes 6-0)

(Shawnee Parks and Recreation Advisory Board Meeting Adjourned)





CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das December 22, 2015

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Tonya Lecuru, Deputy Director Parks and Recreation



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