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CITY OF SHAWNEE

PLANNING COMMISSION MEETING

MINUTES

March 21, 2016

7:30 P.M.

PLANNING COMMISSIONERS PRESENTSTAFF PRESENT
Commissioner Augie BoginaPlanning Director Paul Chaffee
Commissioner Dennis BusbyDeputy Planning Director Doug Allmon
Commissioner Doug HillPlanner Mark Zielsdorf
Commissioner Kathy PetersonAdministrative Assistant Angie Lind
Commissioner Les Smith
Commissioner Sara Somsky
Commissioner Henry Specht
Commissioner Alan Willoughby
Commissioner Steven Wise
PLANNING COMMISSIONERS ABSENT
Commissioner Bruce Bienhoff
Commissioner Randy Braley
CHAIRMAN BOGINA: Welcome to the March 21, 2016 meeting of the Shawnee Planning Commission. We’ll start with roll call.

A. ROLL CALL

CHAIRMAN BOGINA: Commissioner Somsky.

COMMISSIONER SOMSKY: Present.

CHAIRMAN BOGINA: Commissioner Peterson.

COMMISSIONER PETERSON: Here.

CHAIRMAN BOGINA: Commissioner Willoughby.

COMMISSIONER WILLOUGHBY: Here.

CHAIRMAN BOGINA: Commissioner Bienhoff is absent.

CHAIRMAN BOGINA: Commissioner Busby.

COMMISSIONER BUSBY: Here.

CHAIRMAN BOGINA: Commissioner Bogina is here.

CHAIRMAN BOGINA: Commissioner Wise.

COMMISSIONER WISE: Here.

CHAIRMAN BOGINA: Commissioner Braley is absent.

CHAIRMAN BOGINA: Commissioner Specht.

COMMISSIONER SPECHT: Here.

CHAIRMAN BOGINA: Commissioner Smith.

COMMISSIONER SMITH: Here.

CHAIRMAN BOGINA: Commissioner Hill.

COMMISSIONER HILL: Here.

CHAIRMAN BOGINA: Thank you. If you’d please rise and join us in the Pledge of Allegiance.

B. PLEDGE OF ALLEGIANCE

CHAIRMAN BOGINA: Thank you.

C. CONSENT ITEMS:

CHAIRMAN BOGINA: Item number C. is the Consent Agenda. Items 1 through 9 are listed under the Consent Items Agenda. Unless there is a request to remove an item from the Consent Agenda, the items will be approved in one motion. Is there a request to remove an item from the Consent Agenda? If not, is there a motion to approve the Consent Agenda? Commissioner Specht.

COMMISSIONER SPECHT: I’ll make a motion to approve the Consent Agenda Items as presented by staff.

CHAIRMAN BOGINA: Thank you. Commissioner Willoughby.

COMMISSIONER WILLOUGHBY: I second the motion.

CHAIRMAN BOGINA: There’s a motion and a second to approve items 1 through 9 of the Consent Agenda, all in favor?

COMMISSIONERS: Aye.

CHAIRMAN BOGINA: Opposed? Motion passes, thank you.


(Motion passes 9-0; Bienhoff and Braley absent)

CHAIRMAN BOGINA: That takes us to E. (D.) Other Business.

D. OTHER BUSINESS

CHAIRMAN BOGINA: No other business? Does the Commission have any business for the staff?

(Inaudible)

CHAIRMAN BOGINA: Paul, just so we can extend for another minute or two…so, Deffenbaugh, you’ve met with them on an occasion or two since that time and could you elaborate a little bit please?

PLANNING DIRECTOR CHAFFEE: Sure. Staff promised you that we’d keep you up-to-date as we visit with Deffenbaugh and additions/amendments to their conditions of approval or enter into agreements regarding four items that we discussed; we had two good meetings with them, between staff and representatives of Deffenbaugh; we’re meeting again next Monday and probably a second time next week and hope to get everything wrapped up so when we come back in May, we’ll present you with the information; we have seen a significant decrease in odor complaints and as we’ve always stated before, this is a landfill so we will, there is a slight odor that is frequent but it’s just not the overpowering odor that we’d had in the past, so it appears as though the vacuum system and the additional well that was installed in that, in the new phase and as phase 1B is worked, well we did get some complaints last Thursday and Friday which appear to be related to the compost that Deffenbaugh takes on site since Johnson County wastewater can be collected but Johnson County waste cannot be put into the landfill itself so as they turn it, as we all know who have compost piles, it’s going to give off an odor and so that’s a little bit of what was going on this last week as they tended to the piles that they needed to, to get turned and help in decomposition; keep an eye on it and monitor it. It was last Tuesday or Wednesday we did confirm an odor that was very specific in the area of 53rd and Renner and coming up from Johnson Drive you really didn’t catch it and once you went through the intersection about another hundred yards or so you could smell it anymore, so I don’t know if it was just the wind sort of catching an odor in the one area or what, so anyway please report that we think the system that they’ve installed is working and they knew what they were up against too and we should get the four separate agreements or for amended conditions of approval ready to go and we’ll let you all know about them ahead of time so you can read through them before we come back on that meeting in May.

CHAIRMAN BOGINA: And I’m sure, as they’re not here, we don’t want to discuss a long time but what do you think, (inaudible) because of the rains and opening a cell, what you think happens next time it rains hard for a period of time or the open a new cell, do they first initiate the gas system?

PLANNING DIRECTOR CHAFFEE: Two things: one I think with the system in place, if we get the heavy rains again it will be able to trap that methane gas and send it through the collection system to burn off and some of our discussions for the operations plan that we are taking a look at, one of the items we’ve discussed is to pre-place some of the piping system as they go along to sort of help from the start, have it be ready so they can still place trash in the areas but if we get the wet system again before the five years that EPA says normally you have to have before you can place the system, they’ll have some items in place already, obviously not throughout the whole phase because they would be running over it trying to dump those boats the trash but to get items in place when they’re ready to go, so you’ll see that as part of the three-year operation plan that…

CHAIRMAN BOGINA: So you…you know when this cell is…do you know when their projection is…when this cell is complete and the move to the next cell?

PLANNING DIRECTOR CHAFFEE: They figure they have three years left in this cell, so the prior, since they’ll have three years left in this cell they are having to start preparations of the next one so they just don’t shut down while one cell is full and the others not ready so there is opportunity to preplan for a new system and cell.

CHAIRMAN BOGINA: Thank you. And you found them to be cooperative?

PLANNING DIRECTOR CHAFFEE: We have found them to be very cooperative.

CHAIRMAN BOGINA: Good.

COMMISSIONER WISE: I’ve been down 435 several times and (inaudible) like it had been so I think at least from that standpoint (inaudible)…

CHAIRMAN BOGINA: Good. Does the Commission have any other questions for the staff?

E. ADJOURNMENT

CHAIRMAN BOGINA: If not, Commissioner Peterson, do you have a motion to adjourn?

COMMISSIONER PETERSON: I move we adjourn.

CHAIRMAN BOGINA: Commissioner Hill.

COMMISSIONER HILL: I second the motion.

CHAIRMAN BOGINA: Motion and second to adjourn, all in favor.

COMMISSIONERS: Aye.

CHAIRMAN BOGINA: Opposed? Motion passes, thank you.


(Motion passes 9-0; Bienhoff and Braley absent)